Best business photocopiers

Looking for the best photocopy machine for business? Check out the 5 best business photocopiers here, and compare quotes today

Photocopiers are essential to the smooth running of any business because print is far from dead, and photocopying documents, papers and key printed materials is still a core part of office life.

An entry-level photocopier will cost in the region of £500 – £1,000. A medium-volume copier will cost around £2,000, and a high volume copier can set a business back anything in the region of £5,000 to £10,000.

Faced with such a huge potential investment, it’s vitally important that you buy the best possible machine to suit your business needs, and avoid being grossly overcharged.

Startups has provided a guide to the best photocopiers for business. Read on for our top five picks, or to request a photocopier quote directly, simply fill in the form at the top of the page.


In this article, we profile:


The best photocopiers for business Photocopier type Star rating
Best for low budgets Xerox WorkCentre 6505/DN ★★★★☆
Best for ease of use Ricoh Aficio MP 2000 ★★★☆☆
Best for customisation Toshiba e-Studio 3055c ★★★★★
Best for quality Canon iR 1730i ★★★☆☆
Best for feature richness Xerox WorkCentre 6655 ★★★★★

Are you coming across common queries like what is toner? And, what is DPI? Then skip straight to our jargon-busting FAQs to arm yourself with the market lingo that’ll make your hunt for the best photocopier for small business a whole lot easier.


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business photocopier

Xerox WorkCentre 6505/DN

A multifunction colour copier able to print up to
24 ppm (pages per minute) to a 600×600 dpi resolution.

Also including advanced print features such as banner, booklet and poster printing as well as drafts, blank-page skipping and fit-to-page options.

The maximum paper capacity is 500 sheets making it perfect for lower print and smaller offices, as this comparatively dinky machine can fit snugly into your workspace. The Xerox WorkCentre 6505/DN is probably the best photocopier for small business environments looking to save both money and space.

👍 Positives: Great for small businesses and very versatile

Compact and small-space friendly

Small but mighty – lots of useful functions for such a dinky machine

👎 Negatives: The comparatively low paper capacity will slow you down if you need to copy a lot

Small businesses don’t stay small forever, you might outgrow this copier as your business expands

💥 Best for: Low budget
Cost: £514.80


Ricoh Aficio MP 2000

photocopier for business

A mono-network ready copier that can cope with A3 as well as A4 size copying. Featuring duplex (double sided) copying and an automatic document feeder as standard.

Capable of copying 20 ppm, the Ricoh Aficio MP 2000
is compact and efficient with a consistent resolution of
600×600 dpi and a generous paper capacity of 1,600 sheets. This copier can also handle up to 162 gsm for any specific office document, meaning that it can print on card if you need it to.

👍 Positives: Compact and efficient model

Can take a high paper thickness

Reasonably priced and efficient – a good ‘gets the job done’ model

👎 Negatives: Only copies in black and white

Tech might become redundant soon

💥 Best for: Ease of use
Cost: £993


best business photocopiers

Toshiba e-Studio 3055c

A multifunction copier able to print, scan and copy in colour and monochrome.

With a 30 ppm speed, and capacity to scan up to 73 images per minute, the Toshiba e-Studio 3055c is a speedy machine well-suited to high-volume needs.

Also producing high-resolution images at 600×1200 dpi, and featuring a generous paper capacity of 3,200 sheets, this is the machine for you if quantity and quality are at the heart of your business-copying requirements.

👍 Positives: High volume capacity for top-quality copies

Black & white and colour copy options available

Above-average ppm production speeds

Great if photocopying is a core part of your business operations – the quality of output will be useful if you need to impress clients.

👎 Negatives: Expensive

Complex system to get to grips with that might be more hassle than it’s worth

💥 Best for: Customisation and capacity
Cost: £2,986.17


best business photocopier

Canon iR 1730i

A black and white multifunction copier with a 30 prints per minute capacity at a remarkably high resolution of
1200×1200 dpi.

The Canon iR 1730i also features a paper capacity of 2,300 pages, making it stand-out from the crowd on grounds of capacity and print quality – but its high dpi almost feels wasted on its monochrome copying, which suggests you’d be paying for a feature that you won’t make the most of in black and white.

👍 Positives: Produces very high-resolution images

Highly capable and dependable machine with a strong ppm capacity.

👎 Negatives:

Cannon’s customer support only gets a one-star rating on Trustpilot

Black & white only copying compromises the high image quality

💥 Best for: Quality
Cost: £1,524.00


best photocopier for business

Xerox WorkCentre 6655

Able to print, scan and copy in either black and white or colour and produce 35 ppm (up to 100,000 documents a month), the Xerox WorkCentre 6655 is most suitable for growing small/medium sized businesses.

The print resolution is a very impressive 2,400×600 dpi, combined with its easy-to-use system and features such as duplex printing, booklet printing and a USB connection, and the option to opt for extras, the Xerox WorkCentre 6655 is both customisable and reliable.

👍 Positives: High-quality and reliable

Market-leading resolution and speeds, performing in terms of both quality and quantity

👎 Negatives:

Large machine requires a lot of office floor space

High energy consumption and associated upkeep costs

💥 Best for: Feature richness
Cost: £1,584.72


Next steps:

This page has helped you decide on the best photocopy machine for business, having detailed copiers that address a variety of needs and capacity demands.

For further information simply complete the quick and easy form at the top of the page. This will put you directly in touch with up to four suppliers who will provide you with tailored quotes today.

Or, for a more detailed account of the costs associated with photocopiers, take a look at Startups’ page on photocopier prices to find the best photocopier for a small business budget.


Jargon-busting FAQs

  • What is DPI?
    DPI means Dots Per Inch. The average dpi is 600 x 600 dpi. This is provided by most copiers and produces high quality copies.
  • What does duplex mean?
    A duplex printer prints on both sides of the paper. Some do this automatically, others have certain settings to control this.
  • What is PPM?
    PPM stands for Pages Per Minute. The average ppm produced by a photocopier is 20 ppm.
  • What is g/m2?
  • g/m2 or gms stands for grams per metre squared. The average piece of A4 office paper is 80gsm.

  • What does monochrome mean?
    Monochrome (mono) refers to a black and white image, print or copy.
  • What is toner?
  • Toner is used by photocopiers and pigments the paper to create the copies of the required
    asset.
    Toner is made from a combined mix of tiny plastic granules, rust, pigment and wax. A photostatic charge is passed through the granules attracting them to a photosensitive drum. The drum then transfers images to paper. Finally, a heating process seals the toner to the paper.

  • Do photocopiers use ink?
    No. Ink is used in printers and not photocopiers. The process of pigmenting the paper is different in printers and photocopiers. In a printer, ink is placed onto the paper via a series of tiny jets which push the ink in a pattern of pulses onto the paper.