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The best small business apps of 2018 you should start using today

Business in the palm of your hand. But which apps can genuinely help your business to be more productive and grow?

As the capability of smart phones has grown, we’re beginning to use mobiles for more and more of our everyday tasks. Arguably, it’s now possible to run an entire business from the palm of your hand.

The multitude of apps and tools now available, to help with everything from admin to accounting, is a real boon to modern small businesses.

Incorporating a few choice small business tools into your processes can help streamline your organisation’s efficiency and ensure happy staff and customers.

But while there are plenty of genuinely useful ones, some are more trouble than they’re worth and it can be overwhelming to sort the wheat from the chaff.

To help you out, we’ve collated a list of the most the best small business apps of 2018.

The best apps for business productivity and organisation

My Returns Reminder

App store rating: ★ ★ ★ ★ ★ 5

No matter how many reminders you get, and despite the threat of harsh penalties, it’s amazing how hard it can be to get around to paying your tax bills.

That’s why PwC has created My Returns Reminder – the app that sends an alert to your phone when your VAT, Corporation Tax, PAYE and Companies House filings are due or late. You just need to set the frequency of reminders.

It’s a simple idea, but – considering how many business owners regularly miss payment deadlines – a nifty solution to a longstanding problem.


App store rating: ★ ★ ★ ★ 4.5

A widely used, and widely praised app, Evernote enables you to effortlessly organise your work and notes and share them with anyone. Notes can be taken in a variety of forms including text, sketches, photos, audio, video PDFs or web clippings. These can then be synced across all your devices for easy access wherever you are.

As a business owner, you can create agendas, write memos and craft presentations. You can also annotate documents during team meetings and share it with colleagues. Handy.

The best accounting and mobile payment apps

Sage – Accounting

App store rating: ★ ★ ★ ★ 4.6

Reduce time spent on time-consuming and laborious admin with the Sage – Accounting app. You can create invoices, quotes and expenses in the app, and even create products and service records including managing stock levels.

The app also lets you see and compare your performance weekly, monthly and yearly and see where your money is coming from and going to.

PayPal Business: Send Invoices

App store rating: ★ ★ ★ ★ 4.5

This app from payments experts PayPal allows you to create and send invoices quickly, manage sales and track account activity, and check monthly, quarterly and yearly sales trends.

You can also view customer transaction history and customer information and contact customers directly from your mobile device.

And there’s no need to queue at the bank – you can move money to your linked bank account, issue refunds and send money in a few taps.

The best communication apps


App store rating: ★ ★ ★ ★ 4.2

Slack is the team communication platform helping to make day to day communication in your office simple and productive.

Conversations can be organised by topics, projects, or even extra-curricular activities.

What’s more it integrates with other essential workplace tools including Google Drive, Salesforce, and Dropbox.

The free version allows you to search up to 10,000 messages, up to 10 apps and integrations, and one-to-one calls.

Microsoft Teams

App store rating: ★ ★ ★ ★ 4.6

Microsoft’s chat offering describes itself as a hub for teamwork, collating all your team conversations, files, meetings, and apps in one single workspace.

You can use it to chat privately to other team members or in groups, and it has video conferencing capabilities with HD video and audio.

You can easily manage your team’s projects with file editing and sharing on the go and search your chats and team conversations to quickly find what you need.

The best CRM apps and marketing apps


App store rating: ★ ★ ★ ★ 4.5

Need to sell and close deals on the go? This app from Salesforce enables you to run your business from your pocket, combining CRM, custom apps and business processes.

Reports and dashboards provide live updates and a real-time view of your business to help inform decision making on the go.

It also integrates Chatter, its social business tool, enabling you to connect with team members and create, view and manage conversations.


App store rating: ★ ★ ★ ★ 4.7

Pipedrive is a highly-rated and CRM app aimed at small teams that gives you more control over your sales results. It allows you to access contacts, deal history, and to-dos. You can create tasks, take meeting notes, log phone calls.

More than 75,000 companies use Pipedrive daily to manage their pipeline and track progress. With sales reporting and forecasting you can identify where you’re losing deals, forecast revenue and identify opportunities for improvement.

Download PwC's My Returns Reminder app free from the app store here.

Henry Williams
Henry Williams

Henry has been writing for since 2015, covering everything from business finance and web builders to tax and red tape. He’s also contributed to many of our industry-renowned annual indexes, including Startups 100 and Young Guns, and created a number of the site’s popular how to guides. Before joining the team, he reviewed films for a culture website, and still harbours ambitions of being a screenwriter.