Heineken partners with local pubs to rescue after-work pints

Heineken has renamed several pubs around the UK “The Office” in a bid to get some publicity but also to bring in customers to beleaguered town and city centres.

Beer brand Heineken has renamed several UK pubs “The Office”, and it’s offering a free drink in a bid to entice punters in and revive the tradition of after-work drinks.

Urging people to “come back to the office”, Heineken is promising a free Heineken Original or Heineken 0.0 from Monday to Friday after 4.59pm at the five locations.

But, while the promotion is obviously designed to get a few laughs, it also reflects how hospitality businesses are still struggling with footfall all of these years after the Pandemic.

Free drinks

For office workers who fancy a pint, Heineken has set up a sign up option on its website and from there, they’ll be sent a voucher. It can be shared with up to three friends for up to one pint per punter.

The voucher is valid at nearly 1,000 pubs in the UK but only five have been renamed (albeit temporarily). These are:

  • Two Bridges in Bermondsey
  • The Devonshire Arms on Duke Street in London
  • Atlas Bar in Deansgate, Manchester
  • The Cross Keys on Earle St in Liverpool
  • The Admiral Woods on Waterloo St in Glasgow

Falling footfall

The move might be a promotion for the Heineken brand but it could also bring much needed custom to hospitality businesses hit by falling custom as many office workers continue to work remotely at least a couple of days a week.

Recent data suggests that this is not something employees want to see change, valuing flexibility to the extent that they would take a financial hit to maintain it.

However, for hospitality businesses in central town or city locations, next to office buildings, this has meant a huge hit on the numbers of customers leaving work and coming in for a drink or meal.

It has been reflecting in the falling confidence of those working in this industry. In January, we reported on our annual survey of business leaders and those in the hospitality sector were the least optimistic about growth in 2025 than any other sector.



Perfect storm of problems

Lower footfall has also come at the same time as rising costs, National Insurance hikes for employers, and a shortage of talent. Those within the industry have also been vocal in their criticism of the business rates system, which is charged on property not profit.

Nick Mackenzie, Greene King’s chief executive, told The Guardian in July: “It isn’t fair that the sector has 0.4% of the rateable property but pays 2.1% of the bills. The sector is a massive employer and incredibly important for local communities, so we just feel it is important to underline how beneficial it is to tax pubs fairly.”

On top of this, proposed changes to zero-hours contracts will also hit the industry, though its impact on employee rights protection makes this a topic that has supporters on both sides.

With reports suggesting that the hospitality industry shrunk in the first half of 2025, there is no doubt that any bid to get punters through pub doors will be welcome; but it will take more than one promotion to boost an ailing industry.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Gmail users can now send encrypted work emails

Enterprise Plus users will be able to send encrypted emails even to recipients with other email providers, offering some security to counter cyber attacks.

UK businesses, especially those in regulated industries, are being offered some peace of mind with new client-side encryption capabilities for Gmail accounts.

Google has released the news that it is strengthening email security for its Workspace Enterprise Plus customers.

The move will come as a relief to businesses which are rightly nervous after this summer’s spate of cyber attacks, targeting huge retailers, including M&S, Harrods and Co-op.

The attacks caused huge disruption to operations for all three businesses, including the exposure of customer data.

These businesses all have sophisticated defences and yet were still the victims of cybercrime. For startups, this news from Google is another line of protection for their business email address that is within their financial grasp.

What is E2EE encryption?

The encryption that Google is now going to offer select business customers is called E2EE or end-to-end encryption.

As Google explained in a blog announcing the roll-out of the facility, it allows “secure communication without the hassle of exchanging keys or using custom software”. Users simply select the option to compose an email and can then select the option to add additional encryption.

Google adds that this must be done before drafting an email as trying to add encryption after you have started writing will delete your draft. Users have the option of turning the extra encryption off.

The recipient will receive a notification that they have an encrypted message and will be able to access this via a guest account. As TechRadar explains, this is because “…Google has no control over recipients’ infrastructure on other providers” therefore the redirection maintains security.

The set up requires “minimal efforts for both IT teams and end users,” says Google, “…while preserving enhanced data sovereignty, privacy, and security controls.”

Why do businesses need email encryption?

Encryption is a layer of defence against cyber attacks – specifically data leaks and zero-day attacks. It essentially randomises data so that only the intended recipient can decode it, and is in common usage for everything from WhatsApp messaging to online payments.

For organisations, email encryption means that information they are sending is protected both in their inboxes but also when in transit.

This information could be anything from financial details to customer data; and businesses have compliance regulations to meet – including GDPR – set up to keep the latter safe.



The cost of crime

Earlier this year, Vodafone Business released a report about the impact of cybercrime on SMEs and found that the average cost of a cyber-attack for a small business was £3,398, with the figure escalating to £5,001 for businesses with 50 or more employees.

The report says that this equates to annual losses amounting to £3.4 billion for UK SMEs.

This doesn’t take into account the impact of a damaged reputation nor the future financial impacts as a business tries to claw back trust.

The report also warns that complacency isn’t an option; with more than a third of the businesses surveyed admitting that they had experienced a cyber incident in 2024.

As Forbes wrote in February, SMEs cannot operate under the misnomer that they are too small to be targeted. In fact, the data suggests that they are seen as “low-hanging fruit”; and as such, easy pickings.

Cybercrime Magazine adds the startling stat that 60% of small companies go out of business within six months of falling victim to a data breach or cyber attack.

The Gmail encryption adds some protection to enterprise users, but businesses must constantly evaluate the protection they have in place as one attack could mean the end for their venture.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Sellers warned after 259,000 counterfeit toys seized in 2025

The Government has revealed the shocking number of counterfeit toys authorities have seized so far this year in a wake-up call to ecommerce business owners.

The Government’s Intellectual Property Office (IPO) has revealed that hundreds of thousands of fake toys have been seized at UK borders; and is warning ecommerce businesses to be ultra careful about their sources.

The warning is particularly pertinent for dropshipping ventures as they do not see the actual products that they sell, instead trusting manufacturing, customer fulfilment and delivery processes to a third party.

However, the IPO office has issued a warning that businesses selling fake toys could not only risk financial and legal consequences; but could be endangering children’ s lives.

The scale of the problem

The Government has now launched the Fake Toys, Real Harms campaign after a staggering 259,000 counterfeit toys worth £3.5m were seized at UK borders from January to August this year alone.

The report from the IPO details that 90% of the toys seized – 236,000 items – were counterfeit Labubu dolls.

It adds that 75% of seized counterfeit toys failed safety tests with both banned chemicals and choking hazards found. Of the customers that did receive the counterfeit toys, 46% “experienced serious safety issues”. These included the toys breaking instantly, unsafe labelling, toxic smells and “even reports of illness in children”, says the report.

The campaign is aiming to educate both ecommerce business owners but also customers. It is hoped that facing the reality that these toys might actually endanger children might counter the appeal of low costs.

The IPO team reports that seven in ten toy buyers are motivated by cost, and only 27% citing safety as a purchase consideration.

This campaign is pushing safety to the top of this list; and putting more onus on ecommerce business owners to stay compliant and therefore prevent these products reaching the UK.

How to spot fakes

The IPO has created a website with the Anti-Counterfeiting Group (ACG) with advice for both businesses and consumers.

It offers advice for buyers and dropshippers, including warning them to stick to trusted retailers or official brand websites and be cautious with third-party sellers on marketplaces.

Highlighting the importance of customer feedback, the guidance also recommends buyers check the reviews carefully, and be wary of prices that look “too good to be true” as counterfeits are often much cheaper.

The advice also encourages customers to be cautious when a toy arrives. It urges them to look for a UKCA or CE safety mark and a UK contact address on the packaging; check the packaging for age warnings, and make sure that there are no loose small parts, stuffing, or unsecured batteries.

Customers with any concerns are encouraged to return the toy, leave a review to warn other customers, and also report the seller and contact Trading Standards.



Stay compliant to protect your customers

For ecommerce firms, compliance is the key to ensuring that the products they sell meet Trading Standards. This means using trusted suppliers, which can prove that their products meet the safety standards set by the UK Authorities and that these standards are clearly displayed on products.

Technology including Blockchain, QR codes, and holograms can also help ensure authenticity and transparency for customers.

This means maintaining a rigorous relationship with vendors; constantly reviewing the supply chain and, for dropshipping businesses, making sure that the third-party supplier is working to the same standards as their own venture.

For a business that does fall foul of a counterfeit scam, the best course of action is to immediately share information with the relevant Trading Standards authority and work with them to both protect affected customers and stop more products entering the country.

For businesses in this space, the impact of counterfeit toys reaching their customers go beyond the legal or the financial into social responsibility.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

US visa hike spells good news for UK tech

Businesses looking to hire foreign talent are hoping that changes to visa rules in the US might drive skilled workers to the UK.

The Trump Administration has announced a clampdown on the H1-B visas that US firms have historically used to get foreign talent into the country. Changes include a potential $100,000 application fee that could put workers off even considering the country.

British firms are priming themselves to attract talent put off by the rule changes. Many are hoping the UK’s Skilled Worker Visa could be the carrot that overseas workers turn to.

The UK’s Skilled Worker Visa has its own application fees, which currently range from £769 to £1,751 (depending on duration and job type) plus an annual Immigration Health Surcharge of £1,035. Still, that’s a far cry from Washington’s six-figure proposal.

What are the H-1B changes in the US?

In a fiery and hyperbolic proclamation published in September, US President Donald Trump announced his intention to make it far more difficult for workers to get a H-1B visa.

Taking aim at technology companies in particular, he declared that “abuse” was not only costing Americans jobs but also alleged that they were being “forced to train the foreign workers who were taking their jobs”.

Not only this, but the number of H-1B visas being issued was (according to Trump) a “…national security threat by discouraging Americans from pursuing careers in science and technology, risking American leadership in these fields”. He also pointed to alleged nefarious actions of H-1B-reliant outsourcing companies including visa fraud and money laundering.

The President has proposed a $100,000 fee per application alongside changes to the salary requirements for incoming workers.

America’s loss could be UK’s gain

The British Government has already signalled that it is going to act to attract the talent put off by the US stance.

In September, at the opening of Revolut’s new HQ in London’s Canary Wharf, Chancellor Rachel Reeves said that the UK was making plans to make entry easier.

“While President Trump announced late last week that it will make it harder to bring talent to the US, we want to make it easier to bring talent to the UK,” she said.

Now a report by the Financial Times is suggesting that businesses here – and also in Canada – are already reaping the benefits.

Husayn Kassai, founder of London-based Quench.ai, told the newspaper, “We were getting second league picks. These changes open a window to the top tier of talent.”

The report also interviewed a Canadian founder who said that skilled workers might before have simply transited through his country; are now coming back for work after US visa issues.



How could UK founders benefit?

Businesses in the UK have long been bemoaning talent shortages.

As has been widely reported, there is a tidal wave of US investment coming into the UK for AI technology, and the Government is pushing hard to make the country an AI leader.

However, businesses can’t innovate without the right employees. This is where lowering fees and making visa processes simple could really help British businesses.

The Financial Times report does have caveats, though. Firstly, the UK is not the only country vying to attract talent. Other European countries are also well aware of the potential to gain skilled workers. Secondly, many countries, including our own, have seen anti-immigration rhetoric increase in recent years and this might well put applicants off applying.

There is also a chance that US businesses might just simply hire staff to work remotely therefore circumnavigating the H1-B visa issues.

Despite this, businesses looking for specific, skilled workers to fill roles have everything to gain by widening their search for talent to take advantage of any tech investment coming our way; and the Government’s focus on driving innovation.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Should you make your staff work over Christmas?

As M&S changes its approach to holiday hours, we discuss how SMEs should tackle staffing over Christmas.

Marks & Spencer has made the headlines after doing a 180 on its approach to Christmas hours.

Last week, The Guardian reported that the retailer would require all staff to work at least one of three key post-Christmas days (26, 27 or 28 December). The change ends the chain’s long-standing tradition of an automatic day off on Boxing Day.

For hospitality businesses, it’s a familiar dilemma. If you run a bar, restaurant, or pub, you’re well aware that the festive season is simultaneously a time of cheer and a logistical nightmare for workers taking annual leave.

But with M&S’s high-profile stance on festive rotas, should smaller businesses be taking a leaf out of its book to ease the pressure?

Why M&S has gone grinch

Under M&S’s new rules, each staff member must work one of the three peak trading days between Christmas and the New Year.

Previously, most employees were automatically granted Boxing Day off, with only a smaller pool covering the rush. This was intended to give M&S employees a well-needed break with their loved ones, yet now it seems the retailer has backpedalled on its generosity.

According to the Guardian, M&S made the change because more than 40% of permanent employees and nearly 30% of seasonal workers didn’t work any of those three peak days last year, leaving stores understaffed at one of the busiest times of the year.

The new policy has so far proved unpopular. After years of enjoying a guaranteed break, some staff have called the move a “slap in the face”, describing it as more punishment than planning on internal messaging boards.

Why this matters to hospitality operators

The situation at M&S may sound familiar to anyone who works in hospitality. December brings in some of the biggest sales of the year, but also the biggest staffing clashes.

Pubs, bars, and restaurants see surges in demand around Christmas Eve, Boxing Day, and New Year’s Eve, when many employees would rather be revelling in festivities themselves, instead of working.

And while M&S has the budget to offer alternative employee perks or shift allowances, smaller businesses often operate on thin margins. Paying premium holiday rates or overtime might not be realistic, yet understaffing can mean lost revenue and overworked teams.

There’s also the issue of reputation and morale. In hospitality, where good service depends on goodwill, frustrated staff can easily dent your reputation, especially during the holiday period, when customers expect an above-and-beyond experience.



How to plan your holiday staffing

If you’re already dreading assembling your Christmas rota, a few practical steps can make a big difference. Incentives will go a long way. Even small perks, like bonus pay, an extra day off in January, or a staff meal, can make holiday season shifts more appealing.

Make sure to also map your busiest hours ahead of time. And don’t just rely on guesswork, check last year’s sales data to identify when you’ll truly need full coverage.

It’s also smart to ask for volunteers first rather than dictate when staff take holiday. You might find that some team members are happy to work certain days, especially if they don’t celebrate Christmas or would rather benefit from the extra perks.

Lastly, ensure you have a backup plan. Use HR software to start planning a small reserve of on-call staff or freelance staff who can cover unexpected absences, now.

M&S’s decision is a reminder that festive staffing can’t be left to chance, and if a major retailer is tightening up its approach, it’s a good cue for smaller hospitality operators to review their own holiday planning.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Theo Paphitis on AI, social media, and seeking out negative criticism

As #SBS Small Business Sunday turns 15, the ex-Dragon discusses modern entrepreneurship and the role new technologies have to play in it.

Last week, Dragons’ Den returned to TV after a three-month hiatus. It’s been considerably longer since Britons saw Theo Paphitis in one of those famous black leather chairs (four years since his last, brief guest judge appearance).

Today, we’re thankfully in comfier, swivelly red armchairs in the offices of Theo Paphitis Retail Group in Wimbledon, where the lift goes up, not down. Here, Paphitis runs three retail chains from this penthouse boardroom: Ryman, Robert Dyas, and Boux Avenue. It’s also where he manages his small business network, #SBS or Small Business Sunday.

It’s SBS that we’re here to talk about. The network is less than a week away from its 15th anniversary – remarkable, given that Paphitis started it with a single tweet. One Sunday afternoon, he posted a call-out on then-Twitter, asking for businesses to jump into his mentions and tell him about their enterprises. Then, he shared his six favourites.

At the time, the idea of being able to reach thousands, even millions of people, from a device on your phone, was still new. The post instantly took off and “got a life of its own”, as Paphitis describes. “I just thought, wow. I just touched all those people, and they’re really engaging with me, and I can do something for them.”

Social savvy and taking criticism

Now also running on Instagram and LinkedIn, #SBS has so far given a platform to 4,500 winners. Every Sunday, Paphitis still hand-picks half a dozen firms to join the exclusive club where they can boost each other up, network, or trade ideas.

It might seem happy-go-lucky. But this origin story is also a reflection of Paphitis’ business savvy. Early on, he spotted the huge engagement opportunities these platforms – today also spanning platforms like TikTok and Reddit – could offer.

“In the old days of marketing, you transmitted. Very hard to receive. Now, you transmit and you receive, which is brilliant for business”, he says. “As a small business, you couldn’t get anywhere near that sort of reach. But you have got the capacity now.”

But that two-way communication cuts both ways. The same openness that allows small firms to connect with thousands of potential customers also exposes them to real-time scrutiny and public criticism. For Paphitis, that’s not a downside – it’s an advantage, if handled with the right mindset.

“Nothing is perfect. Some things on social media can be hard to hear if you’re thin-skinned. But I think you’ve got to be realistic and find the medium that works for you within that”, he says.

In the Den, Paphitis was known for his direct feedback. Even now, he rolls his eyes about the “people who didn’t know their numbers” who would make it onto the show. But the investor makes it clear he’s from the school of thought that honesty is the best policy.

In fact, for those who live in fear of the comment sections, Paphitis specifically warns against only looking for business feedback from the ‘three F’s: Family, Fools, and Friends’.

“You need to ask people who are going to say ‘don’t be so bloody stupid’,” he implores. “Negative criticism doesn’t have to be unconstructive. In the early days, I’d rely so much on talking to people and what they tell me.”

Of course, being able to take on that feedback and make calculated risks, in Paphitis’ view, requires specific traits. “You need to have some bravery, and a positive disposition to start and run a business. 80% of our winners are women. Quite a few balance a family life and other commitments around their business. You might only have one part-time person or two people working with you. It can be a really dark place and it’s so easy to give up.

“SBS gives [winners] energy, enthusiasm, confidence, credibility, and somewhere to look for answers. It’s not everything you need by any stretch, but it’s a great package to help you”.

AI as small business sage

Another defining characteristic of the SBS winners list is that most work alone – 52% are sole traders. Much has been said already about the isolation this group feels. Today, it’s been widely reported that lonely founders are turning to AI to solve the problem. Some experts even predict we could soon see a future where a startup becomes a unicorn with no employees. How does Paphitis feel about this? Is it a prescient or ridiculous statement?

“I never think anything is ridiculous”, he says wryly. “AI is a gamechanger for small businesses, it’s like a sage. You can ask it any question. I’m using it for my business all the time. I use Perplexity because it doesn’t have adverts.”

He pulls out his phone to show me a briefing video his team used in a meeting that morning. It’s entirely AI-generated, and inarguably impressive. But when I ask him for his views on remote work, it’s clear Paphitis isn’t one of those CEOs who’s advocating for the metaverse.

“Personally, I love face-to-face interaction. I love the discussions over the water cooler, the coffee machine. I love the fact that you can bring on the next generation and they can learn from you”, he says. “I’m not going to choose one or the other. It depends on the business and what level it’s at. For my business, it loves the face-to-face.”



The Autumn Budget

Putting his money where his mouth is, Paphitis has also grown the SBS into the offline world. So far, Small Business Sunday has hosted 12 large-scale annual events, and the next will be the #SBSEvent2026 early next year to mark the network’s 15th birthday.

All of these events are entirely free to attend, a key USP for SBS from day one. Paphitis assures me that SBS is fully committed to remaining free and accessible. “Lots of small businesses spend a lot of money on lots of things, some good, some bad. We’re not trying to sell anything. We encourage them to work on their business, not in their business.”

In a business world where almost nothing now feels certain, this certainty feels like a blessing. Last week, research revealed that over three in four SME leaders have little to no confidence that the Autumn Budget will support growth. More than a fifth expect profitability to fall in the next 12 months.

Paphitis himself has called for Whitehall to radically reform business rates to support smaller ventures (“as a society, if we just go with the approach of ‘might is right’, then our High Street is going to die”, he stresses). But he seems frustrated that he can’t answer what the future will look like for his network as he waits, like many, for the Chancellor’s statement.

“To know what’s next for SBS, you’d need to go to 11 Downing Street and ask Rachel Reeves,” he says. “Because the decisions this government makes will dictate what happens to our economy. And we might have a better idea on the 26th of November.”

But Paphitis is keen to stress that entrepreneurs don’t need to wait passively for change.

“Dragons’ Den was an amazing step change in the world of entrepreneurship. Before it, people wouldn’t have talked about entrepreneurship. Running a business was a mystery. And the show just completely took away all that mist. It showed people where to start from.

“There’s that ridiculous statistic that 50% of small businesses fail in the first couple of years. But that doesn’t mean the people fail. Lots go on to start another business and get it right. That’s what SBS stands for. Telling you what you don’t know, before the scars and the pain.”

Want to be in the Small Business Sunday community? Head to the #SBS website to find out how to enter via X, Instagram, or LinkedIn.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

eBay launches £3m AI training programme for UK sellers

eBay’s AI Activate programme will coach 10,000 sellers on AI adoption.

eBay has launched a fully funded AI programme to help small businesses better incorporate AI tools, like ChatGPT.

The programme, called AI Activate, is worth £3m and will grant 10,000 UK eBay sellers free access to ChatGPT Enterprise for 12 months, plus tailored training sessions.

AI can be transformative for small ecommerce brands whose workload often outweighs resources. Yet adoption remains uneven. eBay’s new programme is designed to change that by helping more sellers use AI to work smarter, save time, and grow their sales.

What is eBay’s AI Activate?

eBay’s AI Activate programme will offer 10,000 eBay sellers fully funded access to AI tools, training, and support.

It’s launching in collaboration with OpenAI, which will be granting free access to ChatGPT Enterprise for a full 12 months. eBay is the first online marketplace to offer this kind of AI support to its sellers.

Alongside access to ChatGPT, sellers can access training on how to get the most out of AI for their business. To ensure sellers get maximum benefit from ChatGPT, eBay’s AI team will assist in creating custom prompts to support their specific business needs.

In support of the programme, Eve Williams, General Manager, eBay UK, said, “The issue is no longer whether businesses should adopt AI. It is how quickly they can start before their competitors do.

“Those businesses and economies that don’t invest in AI now risk being left behind. That’s why eBay is investing to put world-class AI in the hands of small businesses and entrepreneurs, with no charge to them.”

How to get involved in AI Activate

Any UK business that sells on eBay can register for the AI Activate programme. There are 10,000 spots available for 2025, with applications being managed by eBay’s in-house support team.

From October 1st, you can pre-register your interest in joining the programme. Spots will be assigned on a first-come, first-served basis.

All you need to do to be eligible is be registered as a UK business seller on eBay. At first, training will take place online, but will develop into in-person sessions in 2026.



How will AI benefit small ecommerce businesses?

eBay’s AI Activate programme has been developed with direct input from sellers, focusing on how AI can tackle everyday business challenges.

The programme explores practical use cases such as automating admin and finance tasks, generating marketing content and campaigns, analysing data, and improving product listings. By delegating these jobs to AI, sellers can focus on strategy, creativity, and growth.

While small businesses are keen to adopt AI, many still need guidance to do so. According to eBay’s stats, 69% of online sellers feel either excited (43%) or curious (26%) about AI’s potential, but many are still unsure how to actually apply it.

After years of financial pressures, from the cost-of-living crisis to rising overheads, AI could offer a much-needed boost for SMEs. The IMF estimates the technology could contribute up to £470 billion to UK GDP by 2035.

Still, the rise of ecommerce AI hasn’t come without controversy. Its growing presence in online content and search specifically has sparked concern. In particular, Google’s AI-driven “zero-click” summaries have been criticised for diverting traffic away from small businesses.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

HMRC introduces digital-exclusion exemption for MTD

Digitally excluded taxpayers may be able to apply for exemption from HMRC’s Making Tax Digital (MTD) system.

HMRC has released new guidance for eligible businesses to apply for an exemption from Making Tax Digital (MTD) on the grounds of being “digitally excluded.”

For many sole traders and micro-companies, complying with new and impending MTD regulations has added yet another layer of stress to running a business.

Now, those who genuinely can’t go digital may be allowed to continue filing self-assessment tax returns in the traditional way.

But what exactly does it mean to be “digitally excluded”? And more importantly, how can taxpayers make a successful case for exemption?

What is Making Tax Digital?

Making Tax Digital (MTD) for Income Tax is HMRC’s new digital system for reporting income from self-employed work or property. It’s being introduced in stages, affecting:

  • Those earning over £50,000 from self-employment or property from April 2026
  • Those earning between £30,000 and £50,000 from April 2027
  • Those earning between £20,000 and £30,000 from April 2028

Even if you’re not legally required to join yet, you can opt in voluntarily. MTD is designed to help taxpayers minimise errors and make returns more accurate. But while there are long-term benefits, for many, its adoption is also creating new challenges in the short-term.

MTD requires taxpayers to adopt compatible accounting software, keep digital records, and submit quarterly updates to HMRC, which can be a steep learning curve for smaller businesses that may not already be working with software.

While the introduction is phased, failing to comply once you’re required to do so could lead to penalties, interest charges, and additional administrative headaches.

What are the new digital-exclusion exemption rules?

HMRC recognises that not everyone can realistically make the move to digital reporting. Therefore, its new “digital-exclusion” exemption is designed for taxpayers who genuinely cannot use digital tools to report their income.

According to guidance from the ICAEW’s Tax Faculty, those who believe they’ll qualify should apply well before April 2026 if they fall under the first MTD rollout group, to give HMRC enough time to assess their case.

While HMRC continues to encourage all taxpayers to prepare for MTD, the ICAEW advises that even those applying for exemption should keep their paper accounting records up to date, just in case they eventually do need to switch to a digital format.

If initially successful, exemptions can still be reviewed or withdrawn if circumstances change, for instance, if a taxpayer gains reliable internet access or support using digital tools.



Are you eligible for MTD exemption?

You may qualify for exemption on the grounds of being “digitally excluded” if:

  • You belong to a religious group whose beliefs prevent the use of electronic communications or digital record-keeping; or
  • It’s not reasonably practical for you to use digital tools due to reasons such as age, disability, or location (for example, poor internet access from a remote area).

The deadline for exemption depends on when MTD becomes mandatory for your income:

  • MTD starts April 2026: Apply now to allow enough time for review
  • MTD starts April 2027: Apply from summer 2026
  • MTD starts April 2028: Apply from summer 2027

How to apply for MTD exemption

To apply, you’ll need:

  • Your National Insurance number, name, and address
  • Details of how you currently file your tax return (and whether anyone helps you)
  • Your reasons for digital exclusion, with supporting evidence if possible
  • Details of any agent or accountant you use
  • Information about any additional needs so HMRC can offer the right support

If you think you qualify, you can apply by calling or writing to HMRC. HMRC aims to process applications within 28 days, so make sure to do so well in advance of your start date in order to receive a timely decision.

Be aware that HMRC can challenge applications, especially in borderline situations. If your exemption is refused, you can appeal the decision, seek help from a tax adviser, or gradually transition to digital tools to become MTD-compliant.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Online subscription laws for 2025: DMCC Act explained

New laws have come into effect for online subscription businesses. Avoid getting caught by learning which rules apply to you.

As more customers opt for the convenience of home delivery, it’s never been a better time to set up an online subscription business. However, as the market continues to grow, so do the regulations surrounding subscription practices. 

The Digital Markets, Competition and Consumers Act 2024 (DMCC Act), in particular, has brought significant changes to the way online subscription services operate, making it even more crucial for ecommerce businesses to understand the shifting regulatory landscape to avoid penalties. 

Startups.co.uk has been decoding complex legal jargon and helping entrepreneurs navigate red tape for 25 years. Building on these decades of experience, this guide lays out all the regulations your online subscription business should be following in 2025. We also explain how you can remain compliant in simple, actionable steps to help you stay on the right side of the law and avoid hefty fines.

💡Key takeaways

  • The Digital Markets, Competition and Consumers (DMCC) Act has recently changed the way online subscriptions are governed.
  • Online subscription businesses must be transparent about their offerings, pricing, and auto-renewal process before a customer signs up.
  • Businesses must send regular reminders to customers before a free trial comes to an end.
  • It’s illegal to use pre-ticked boxes for extra payments and to make it hard for a consumer to cancel a subscription.
  • Aside from service-based laws, businesses must also comply with other regulations like the UK GDPR and the Data Protection Act 2018.
  • Failure to comply with regulations can result in hefty fines of up to 10% of a company’s global annual turnover.

What legislation applies to online subscription businesses?

To operate an online subscription business in the UK, you need to adhere to a comprehensive legal framework. Here is every act that should be on your radar, and some key provisions you can take with each one to stay on the right side of the law.

Digital Markets, Competition and Consumers Act 2024 (DMCC Act)

The government rolled out the Digital Markets, Competition and Consumers Act 2024 (DMCC Act) in an attempt to modernise UK law for the digital age. The set of regulations aims to provide stronger protections for consumers, specifically when it comes to cracking down on subscription traps.

Here are some new actions online subscription businesses will need to take to adhere to the DMCC:

  • Issue clear terms – Businesses are required to provide consumers with clear information before they enter a contract. This includes details about the current price, potential pricing changes, auto-renewals, and cancellation methods.
  • Send regular reminders – Businesses must send consumers multiple reminder notifications at key points, including when a free trial is coming to an end and at regular intervals within the contract. 
  • Allow cooling-off periods – In addition to the 14-day cancellation right at the beginning of the contract, consumers are also entitled to a 14-day cooling-off period, where they can cancel without penalty after a free trial ends or after a contract of 12 months or more auto-renews.
  • Enable straightforward cancellations – Businesses must make their subscriptions “as easy to exit as to join”, to avoid consumers getting trapped in unwanted contracts. The cancellation process must also be available online if the subscription was purchased online. 

Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013

The Consumer Contracts Regulations provide a general set of rules for distance selling and serve as a foundation for the new, updated DMCC Act.

There is a lot of overlap between these two acts, specifically when it comes to pre-contract information and cooling-off periods. However, there are also some unique requirements in the 2013 Regulations that businesses must still follow:

  • No pre-ticked boxes for extra payments – It’s illegal for businesses to use pre-ticked boxes to charge for optional extras. Consumers must actively opt in to any additional costs.
  • Apply basic rates for helpline services – Businesses must not charge more than the basic rates for customer service telephone lines once a contract has been made. 
  • Deliver goods within 30 days – Businesses must deliver goods purchased online within 30 days, and bear full responsibility for the goods until they are in the consumer’s possession. 

Consumer Rights Act (CRA) 2015

The Consumer Rights Act establishes a comprehensive framework for customer rights when buying goods, services, or digital content from businesses.

Unlike the DMCC Act, which focuses on modern issues like subscription traps, the CRA 2015 outlines core principles for almost all business-to-consumer transactions. 

To comply with the CRA, online subscription businesses must:

  • Provide goods or content of a satisfactory quality The appearance, durability, safety and utility of any physical goods or digital content must be of a satisfactory quality and match the description offered. 
  • Ensure your offering is fit for purpose – Goods and services provided by businesses must fit the specific purpose they are commonly supplied for. 
  • Businesses are liable for damage – If a product or piece of digital content causes damage to a customer or their device, the business is legally responsible for fixing the damage or compensating the customer. 

UK GDPR and the Data Protection Act 2018

Collecting and storing data is a critical part of any online subscription business. To ensure you’re doing this safely and ethically, you need to comply with data protection legislation like the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018. 

  • Issue a clear privacy policy – Under the GDPR, Businesses handling personal data must have a comprehensive privacy policy, which clearly explains what data they collect, why, for how long, and whom they share it with. 
  • Keep consumer data secure – Both the GDPR and the Data Protection Act require businesses to protect consumer data using secure servers, encryption, and limiting access to sensitive information to those who need it only.
  • Keep data collection to a minimum – Businesses should only request data that is truly essential, like a name, email address and payment details for a subscription service, for example. 

Learn more about the steps you need to take to protect consumer information in our guide to the Data Protection Act 2018.

Consumer Protection from Unfair Trading Regulations 2008

There are also rules around how online subscription businesses market and sell services to customers. Here are some key guidelines you need to follow to adhere to the Consumer Protection from Unfair Trading Regulations 2008.

  • Avoid misleading actions – Businesses mustn’t provide false or deceptive information to a consumer. This includes false claims about features or benefits, fake reviews, or misleading pricing. 
  • Avoid misleading omissions – Businesses are required to disclose key information a consumer needs to make an informed decision. This includes details about auto-renewals, total costs including fees, and the cancellation process. 
  • Don’t take part in aggressive commercial practices – Businesses must avoid using harassment, coercion, or undue influence to pressure consumers into making a sale. This means avoiding certain sales tactics like countdown timers as well as complex cancellation processes.

How to adhere to online subscription laws

Staying on top of the regulatory framework might seem like a lot of work, especially with new laws like the DMCC Act coming into force.

However, many pieces of legislation share similar guidelines, allowing online subscription businesses to achieve compliance with fewer actions. 

To help you get the ball rolling, we’ve rounded up some key actions you can take today. 

Describe your service and its costs clearly

To adhere to the DMCC Act, you must make information about the subscription as clear and accessible as possible, and leave no stone unturned when it comes to including details. You should clearly address what the subscription will include, how much it will cost, how long it will last, and whether and when it will be automatically renewed. 

Following through, you must always make sure your offering is as advertised and up to a satisfactory quality, in line with the Consumer Rights Act 2015.

Gain active consent for additional costs

Aside from listing total costs clearly, don’t dupe consumers into paying more than they want to. To remain compliant with the Consumer Contracts Regulations 2013, don’t use pre-ticked boxes to charge customers for optional extras. Don’t charge customers more than the basic rates to make customer service calls, either. 

Make cancellation as simple as possible

Sending subscribers down a wild goose chase to cancel a service isn’t just annoying for the consumer; it’s illegal. The DMCC Act 2024 has made it mandatory for online services to be “as easy to exit as to join”.

For online subscription services, this means providing customers with a straightforward cancellation process and avoiding making them make a phone call or send an email for approval. 

Send out timely reminder notifications

To remain compliant with the DMCC Act 2024, you are legally required to send customers reminders at key points in their subscription journey. You must give notice before any free or discounted trial ends and at regular intervals for long-term contracts.

This notification must state the upcoming date for autorenewal, the amount that’s due to be charged, and how users can cancel. 

Process consumer data securely and transparently

Online subscription businesses are legally responsible for processing customer data securely and confidentially. Specifically, to comply with UK GDPR and the Data Protection Act 2018, businesses must protect data from misuse by using secure end-to-end encryption and ensuring access to sensitive, personal data is limited to authorised staff. 

You should also clearly display a privacy policy on your business website, so consumers have a crystal clear understanding of how you’re using their information. 

Avoid misleading or aggressive marketing

To avoid breaching the rules outlined in the Consumer Protection from Unfair Trading Regulations 2008, you must advertise your online subscription in a fair and honest manner. This means only making accurate claims about your product, avoiding high-pressure tactics to make a sale, or omitting crucial information. 

What are the penalties for breaking the laws?

Online subscription laws are designed to protect consumers, and failing to comply with them can result in severe penalties. 

One of the biggest blows could be to your bottom line. As of 6 April 2025, the Competition and Markets Authority (CMA) has the power to impose significant financial penalties without going through a lengthy court process, making it easier for them to issue penalties and fines directly. 

Specifically, for large-scale breaches, the CMA can charge businesses up to 10% of their global annual turnover, while smaller businesses that have been found guilty of non-compliance could face a fixed penalty of up to £300,000. The CMA also has the authority to impose additional fines for continued non-compliance, to prevent companies from ignoring orders to change their practices.

Violating regulations doesn’t just hit you in the wallet. Failing to keep up with regulations can also result in reputational damage, which has the potential to be more long-lasting than the financial penalties themselves.

For instance, when a business is under investigation for breaching online subscription laws, the authority has to publicise its activities in a public statement or press release. This can immediately bring attention to a business for the wrong reasons, regardless of the final outcome.  

Moreover, when a business is found guilty of using “subscription traps”, such as making cancellation deliberately difficult or hiding fees, it can result in customers feeling deceived. They could subsequently share their negative experiences on customer review sites or social media platforms, making it harder for you to attract new customers.  

Compliance doesn’t need to be a headache

The regulatory landscape may seem daunting, but taking a practical approach to compliance can save you from a lot of hassle. Hit the ground running by assessing your business’s current practices before developing a detailed remediation plan that rectifies any potential regulatory breaches. 

For new businesses, we recommend taking it one step at a time. Many of the regulations overlap, so by focusing on a few core principles when you’re getting started, such as transparency, ethical marketing, and simple cancellation, you can avoid getting overwhelmed. 

Ultimately, the legal framework is designed to protect customers before anything else. By embracing new regulations like the DMCC Act, alongside long-established laws, you can avoid fines and build trust with consumers. 

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

What is the best pension if you’re self-employed?

If you’re self-employed, it’s never too late to set up a pension. This guide demystifies the process, helping you save confidently and achieve peace of mind.

For the self-employed, saving for retirement falls entirely on your shoulders. Despite this, only 20% of self-employed workers participate in a pension scheme a stark contrast to the 78% of employees who do, according to a survey by Monzo.

With many self-employed workers making an irregular income, it can be tempting to prioritise your immediate needs over long-term financial security. Yet, even if you’ve made enough National Insurance contributions to qualify for the State Pension, you’ll only be eligible for £11,500 per year. This amount is unlikely to provide a comfortable lifestyle, especially if ill health forces you to retire earlier than planned.

The good news? Setting up a personal pension can be straightforward, especially with the right self-employed accounting software. Making small, regular contributions can make a major difference, too. To help you feel more prepared for the future, this guide walks you through everything you need to know about setting up a personal pension.

💡Key takeaways

  • As a self-employed worker, retirement saving is entirely your responsibility, as you do not benefit from employer contributions.
  • The State Pension alone (around £11,500 per year) is unlikely to provide a comfortable lifestyle, making a personal pension essential.
  • Pension contributions immediately receive a government top-up of 20%, making it one of the most tax-efficient ways to save for the future.
  • Self-employed workers can choose between multiple pension options, including personal pensions, stakeholder pensions, and SIPPs.

What is a self-employed pension, and why do you need one?

A self-employed pension is a personal pension plan that helps freelancers, solo entrepreneurs, and other self-employed workers save for their retirement.

Individual workers are responsible for setting it up and managing it themselves, and the amount they receive depends on how much they contribute and how their investments perform over time. 

Unlike full-time employees, self-employed workers aren’t automatically enrolled into a pension scheme, and don’t benefit from mandatory employer contributions. The sole responsibility for building a retirement nest egg depends on you, making proactive planning a crucial step, especially given the fluctuating nature of self-employed income. 

In contrast to a standard savings account, a self-employed pension is highly tax-efficient. Contributions immediately benefit from the government’s Basic Rate tax relief, which provides an effective 20% top-up on the amount you set aside. Funds within the pension are exempt from both Income Tax and Capital Gains Tax (CGT), allowing your capital to grow and compound over the long term.

Crucially, putting money aside early through a self-employed pension ensures you will have a private income beyond the State Pension after you reach retirement age, helping you secure financial independence in your later years, and giving you precious peace of mind throughout your working life.  

What self-employed pension plans are available?

Self-employed pensions come in many forms, each offering unique tax benefits, investment options, and access limits. Here are the conditions, benefits, and drawbacks of the four most common retirement plans for self-employed workers.

Standard personal pensions

A personal pension, or private pension, is the most common type of pension plan for self-employed workers.

Unlike workplace pension schemes, it’s a defined contribution scheme, which means you choose your own provider, set it up, and contribute to it yourself. You also have the flexibility to make regular payments or one-off lump sums, which is useful if your income fluctuates.

When you pay into personal pensions, the government tops up your contribution with basic tax relief (20%), and you can claim extra tax relief (40-45%) if you’re a higher rate taxpayer. With personal pensions, the provider also manages investments on your behalf. This simplifies the process but makes the option less suited to experienced investors who want control over their risk level. 

Stakeholder pensions

A stakeholder pension is a regulated type of personal pension that is designed to be flexible, simple, and low-cost.

Self-employed workers using the scheme are capped at paying a maximum of 1.5% for the first 10 years and 1% after that. It’s completely free to transfer out of a stakeholder pension, and minimum contribution pensions can’t exceed £20, making it an incredibly accessible and affordable option for self-employed workers. 

This type of pension also boasts all the tax benefits you’d find with regular pensions. However, the trade-off is that it offers less flexible investment options than SIPPs, making it best suited for new savers who prefer a hands-off approach to pension building. 

SIPPs (Self-Invested Personal Pensions)

A SIPP is a flexible type of personal pension that allows self-employed workers to choose investments that align with their individual goals.

Specifically, SIPPs let you invest in a wide range of assets, such as stocks, bonds, and commercial property, making them more suitable for experienced investors than standard personal pensions. You can also decide how much and when to contribute, and like traditional pensions, they also benefit from government contributions. 

However, SIPPs can charge high administrative fees for complex investments, making them more costly for less active investors or those with smaller pots. Also, while 25% of the pension pot is tax-free to withdraw in retirement, the remaining 75% is taxed as income at your marginal rate at the time of withdrawal.

Lifetime ISAs

A Lifetime ISA, or LISA, is a savings account designed for first-home buyers and those building a retirement nest.

Unlike pensions, contributions for ISAs are made from post-tax income, but withdrawals are entirely tax-free in retirement. The savings account also lets you withdraw funds early, as long as it’s for a first-home purchase.    

Lifetime ISAs have much stricter conditions than other personal pensions. To be eligible for a savings account, you must be between 18 and 39, and be able to contribute up to £4,000 annually until the age of 50.

Unless you’re cashing out money for a home, you also get charged a 25% penalty if you withdraw money before the age of 60, which can result in you getting back less than you put in.

How much should you pay into a pension if you’re self-employed?

As a self-employed worker, you’re solely responsible for funding your retirement, so deciding how much you’re going to pour into your pension is crucial.

There aren’t any hard-and-fast rules when it comes to calculating your contributions. However, as a general rule of thumb, we recommend aiming to save 15% of your pre-tax income.

Alternatively, you can take half of your age (as a percentage) when you start your pension, and contribute that percentage of your gross income for the rest of your working life. 

For example, if you are a self-employed freelance graphic designer and are starting a pension at 34, aim to put aside 18% of your income towards your pension. If you earn £50,000 a year, this would equate to £9,000 per year, or £750 per month. 

While you should aim to add to your pot consistently, your payments don’t need to be fixed. Unlike full-time employees, you have the option to pay more in months or years where your income is higher, and less when business is quieter. You can start small as well. Compound growth means that small, regular contributions add up significantly over time. 

Don’t forget about government tax reliefs, either. For a basic-rate taxpayer, every £80 you pay in is topped up to £100 by the government. If you are a higher-rate taxpayer, you’re able to claim even more relief back via your Self Assessment tax return. This makes saving for retirement much more cost-efficient than saving in a standard bank account.

How to set up a self-employed pension in the UK

Setting up a pension can feel overwhelming. Yet, with the right guidance, securing your future finances might be easier than you think. We’ve distilled the process into simple steps to help you hit the ground running. 

1. Compare providers

Before anything else, you’ll need to select a suitable provider for your pension plan. You have two main options to choose from: traditional insurers or digital pension apps.

  • Traditional insurers: Established insurers like Legal & General and Aviva offer “set-and-forget” pensions for inventors who prefer a hands-off approach. Fund options tend to be slightly more limited, with investments being managed by the provider’s in-house experts.
  • Digital pension apps: Modern platforms like Vanguard and PensionBee tend to give you more flexibility over your pension and a wider selection of investment types. This option is best suited for investors who want to actively manage their own portfolio. 

No matter which path you choose, prioritise providers that offer transparent pricing and low annual charges to avoid paying more than you need to.

2. Open an account and set up contributions

To sign up to your chosen provider, you’ll need your National Insurance number, bank details, and potentially a valid form of identification.

After you’ve successfully registered, you can set up a direct debit to start paying into your pension pot. The amount you choose to invest is completely up to you. You can schedule consistent, fixed payments or top up the account on an ad-hoc basis, depending on how business is going.

Before you select a payment plan, check your provider’s minimum initial contribution and ongoing payment limits. And remember, for every £80 you contribute, the government automatically adds £20 in basic-rate tax relief into your pension pot.

3. Choose your investment funds

Your money is invested in funds when you contribute to your pension. It’s up to you to decide whether to stick with the default or customise your options. 

Opting for default investments is the simplest choice; these funds are managed professionally to reduce risk, making them ideal for workers who prefer a hands-off approach and don’t have tonnes of time or investment knowledge. 

Alternatively, with options like SIPPs, you can choose from a much wider range of shares, index trackers, and managed portfolios. This option requires more time and expertise, but lets you fully tailor your investments to your risk tolerance. 

4. Keep records for HMRC and tax returns

Instead of relying on paper statements that could be lost or damaged, we recommend keeping digital records of all your contributions. While the pension provider automatically claims the basic 20% tax relief, if you are a higher or additional-rate taxpayer, it’s your responsibility to claim the remaining relief (20-25%) via your Self-Assessment tax returns. 

To ensure you follow HMRC protocols, you should keep records of all personal contributions made during the tax year, including the amount and date of payment. 

5. Utilise accounting software

To improve your financial visibility and simplify record-keeping, we also recommend using self-employed or HR payroll software like QuickBooks, Xero, or Wave. 

After you’ve chosen a platform, create a ‘Personal Pension Contributions’ category and log payments into this category, linking them to your bank transactions. 

Doing so will ensure that all contributions are neatly separated from your business expenses and are easily identifiable when completing your annual Self-Assessment tax return. This record-keeping system will also help you claim additional-rate tax relief if you are eligible. 

Tips to make saving for retirement easier when you’re self-employed

With no automatic enrolment to fall back on, saving isn’t easy, especially if your income is inconsistent. To save with less stress, here are some strategies you can use to grow your nest egg. 

  • Automate contributions: Making small, regular transfers via bank transfer helps to remove decision fatigue and build consistently. Try to treat it like any other bill by paying it first every month. 
  • Use busy periods for lump sums: Schedule larger, ad-hoc payments during high-income months. This strategy will relieve stress during quieter times, while helping you maximise your annual tax relief. 
  • Prioritise your pension: Before mentally spending your extra earnings on luxuries or non-essential savings, set aside a chunk for your pension. Its immediate tax relief makes it one of the most efficient investments you can make. 
  • Review and adjust: Regularly review your income and increase or decrease your contribution as your business and earnings change.

What if you don’t save into a pension?

Saving for a pension isn’t mandatory for self-employed workers, but failing to do so could come back to bite you later down the line. 

To be eligible for the full new State Pension, you must have made 35 years of National Insurance (NI) contributions. Consequently, self-employed workers who haven’t met this threshold may receive a reduced state pension or none at all if they’ve contributed for under ten years.

Even if you’ve made enough contributions to receive the full State Pension, its top limit for 2025/2026 is currently £11,973 per year, falling significantly short of the minimum standard of living required for a single person. Funding a moderate lifestyle will cost much more, making saving up for a pension earlier in life an essential step if you want to ensure a comfortable retirement. 

With personal pensions offering much more generous tax benefits compared to other saving methods, pouring into a pot from earlier in your life really is a no-brainer.

The good news is that small steps can accumulate to make a massive difference. Even putting as little as £25 aside each month allows you to benefit from tax relief and compounding growth, helping you lay down a strong foundation that you can build upon over time.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

How we raised £100,000 in 30 days with crowdfunding

Nicolle Dean takes us through the crowdfunding strategy that earned her shoe startup a six-figure funding round.

QLVR began as a lockdown idea. We wanted to blend the convenience of a slip-on with the performance technology of a running shoe. It soon became what we called The World’s First Running Slipper.

The idea was simple. But turning that vision into a funded business took persistence, strategy, and a willingness to learn quickly.

With 30 years of experience in the footwear industry, we knew that to disrupt the highly competitive sports shoe market, a successful new product would need to be distinctive, radically different, and meet un-met customer needs.

Nobody talks about IP

After designing and testing our prototype, we first turned our attention to protecting it. My advice to other entrepreneurs: don’t cut corners on protecting intellectual property for your innovation.

We invested in international patents, trademarks, and design registrations for our WingFit lace-replacement technology. The patent journey took four years. While we waited, we refined our technology.

We made a deliberate choice to build our technology exclusively for women, an opportunity historically neglected by the sports footwear industry. While most brands simply shrink men’s models, QLVR would be engineered around female biomechanics: higher arches, wider toe boxes and narrower heels.

Every time someone tried the prototype, they said the same thing: “That’s clever”, and so the brand got its name ‘QLVR’.

From prototype to production

Up to this point, we had bootstrapped the business, but the next step of opening factory tooling and scaling to production required significant capital.

Crowdfunding wasn’t on our radar at first, but Kickstarter offered three key opportunities:

  1. Funding our first production run
  2. Market testing with real consumer insights
  3. First-to-market positioning for our innovation

Our campaign raised £100,071 from 707 backers across 38 countries in just 30 days. It may have looked seamless from the outside, but the reality was a steep learning curve.

Kickstarter is crowded with innovators competing for attention. While the platform has an active backer community, getting noticed isn’t easy. You need a polished proposition, effectively a mini-website and relentless marketing to grow awareness.

The Kickstarter algorithm plays a big role. To gain traction, you need strong early momentum, which means building your own pre-launch audience. We invested heavily in advertising on Facebook and Instagram.

Through videos, graphics, and testing different messages, we created a community of women excited to be first in line for our Running Slippers.

That groundwork paid off. On launch day, our database drove an immediate spike in pledges, pushing us to trend on Kickstarter and drawing hundreds of new backers. We learned that crowdfunding success depends less on what happens during the 30 days, and more on the preparation that comes beforehand.

Navigating platform challenges

Kickstarter comes with quirks that many first-time campaigners overlook. For one, backers must wait months for innovations to go into production before they ship, which can create scepticism.

Payment is credit-card only, leading some to suspect scams and pre-sales lists inevitably drop when launch day arrives.

Then there’s the funding target dilemma. Kickstarter’s algorithm supports campaigns that hit their target on day one, but realistic production goals are often too high to achieve in one day. Our solution was to set an achievable public target which we could smash on launch day while setting a separate internal target for full funding.

Most backer activity happens on the first and last days, leaving a tense middle stretch where momentum can stall. We treated our backers as partners, engaging daily, answering questions, and sharing updates to maintain trust and momentum.

Our backers became the foundation of QLVR’s community. Many remain loyal customers, repeat purchasers, and even brand ambassadors helping us spread the word. By responding personally, providing frequent updates, and treating backers as long-term customers, we turned their support into lasting relationships.

It’s not the right choice for every founder. But for us, it gave us validation that our idea had global demand, and community building with early adopters – both of which gave us the momentum to build on our next growth phase.

By Nicolle Dean

Nicolle Dean is co-founder of QLVR, the world’s first Running Slipper designed exclusively for women.

Learn more about QLVR
Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Business partners who miss October 5th deadline face £1.5k fine

The deadline is looming for self-assessment registration and those running a business partnership must both register or face a fine.

Business owners running a business partnership should put a red circle around October 5th as this is the deadline for registering for self-assessment.

The date is pertinent for individuals who entered a business partnership in the 2024/5 tax year. Only one individual needs to register the partnership with HMRC but, importantly, both the founder and their “nominated partner” must register for Self Assessment individually.

This, alongside registering a company name, is where businesses can quickly get themselves into trouble if they are not compliant.

Getting your admin right

Any business owner who enters into a business partnership must choose a ‘nominated partner’. This partner manages tax returns, business records, and VAT registration if the firm’s VAT taxable turnover exceeds £90,000.

However, it is the partner who registers the business who must declare the partnership’s profits and deduct any allowable expenses. They can do this using the partnership’s Unique Taxpayer Reference (UTR), which is different from their individual UTR.

It gets confusing as both the partnership tax return and each partner’s individual return have the same filing deadline. Getting them muddled “… is a classic way to cause delays and trigger penalties,” says Joe Phelan, money.co.uk business bank accounts expert.

Phelan also recommends opening a business bank account as this keeps business and personal finances separate from each other. “It’s the single best way to have a clear, simple record when it’s time to do your taxes,” he adds.

Self-Assessment myths

Phelan suggests that this deadline is a perfect opportunity to tackle all things tax for your business, whether a partnership or not. This is not least because businesses are facing changes as the Government pushes ahead with its Making Tax Digital plan.

Roll-out starts for some in April and reforms include quarterly income reporting and the keeping of digital records initially for those above the £50,000 threshold.

Like Phelan, Pauline Green, Head of International Compliance at Intuit QuickBooks, emphasises the need for partnerships to be registered before the October deadline; whether they are planning on filing online or on paper.

She adds, though, that business owners also need to think ahead to the self-assessment deadline in January, whether they are in a partnership or not.

She explains that individuals need to fill in a self-assessment form if they have “untaxed income from any other sources such as from property, dividends, or side hustles”. They might also need to fill in a form if the interest from their savings hits a certain level.

She adds: “Even if you’re employed and paying higher-rate tax through PAYE, you may still need to file a Self Assessment if you have additional untaxed income, such as rental income or large investments.”

The emphasis from both experts is that missing this October deadline – and the January deadline for partnerships and non-partnerships alike – will trigger penalties and complications with your submission when you finally register or file.

Missing the October deadline won’t leave you off the hook, but will just mean that you’ll still need to register and will be landed with a penalty for tardiness.

Five key self-assessment tax dates

  • Registering for Self Assessment – October 5th 2025
  • Submit a paper Self Assessment return – October 31st 2025
  • Submit an online Self Assessment return – January 31st 2026
  • Pay any tax owed for the 2024-25 year – January 31st 2026
  • Payments on Account (second instalment) – July 31st 2026


Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

What is double-entry accounting?

Double-entry accounting is the key to successful bookkeeping in 2025. We'll simplify the process for you and analyse whether it's right for your business.

Proper bookkeeping is an unavoidable task when running a small business, but learning how to keep accounts as a business owner can be stressful. That’s why we’ve designed this simple, easy-to-understand guide on double-entry accounting.

A double-entry bookkeeping system might seem daunting at first, but it’s all about debits and credits and ensuring there’s a balance–hence the phrase ‘balance the books’. It’s a powerful accounting tool when employed correctly.

At Startups, we’ve been advising small businesses on financial matters for 25 years, and we’re here to help you demystify confusing concepts. We’ll talk you through what double-entry accounting is, why it’s used, and if it’s right for your particular business.

💡Key takeaways

  • Double-entry accounting requires that every business transaction be recorded in two different accounts: one as a debit and one as a credit.
  • The system is based on the fundamental accounting equation: Assets = Liabilities + Equity.
  • Unlike the more basic single-entry system, double-entry accounting provides a more sophisticated view of your finances, helping to prevent errors and fraud.
  • Double-entry bookkeeping tracks five main account types: assets, liabilities, equity, revenue, and expenses.
  • You’ll need to set up a chart of accounts before you can use the double-entry accounting system.
  • Using accounting software can help automate the double-entry system for you.

What is double-entry accounting?

Double-entry accounting is the gold standard bookkeeping system for most businesses. It’s a type of bookkeeping where two accounting entries are created for each business transaction. So, each transaction can be found in two different places in your records.

A transaction is recorded once as a debit and once as a credit. The amount recorded as a debit must be equal to the amount recorded as a credit.

It gives you a clearer and more comprehensive view of your finances, and also helps prevent fraud.

Credits and debits

Understanding the difference between a credit and a debit is crucial.

Credits are recorded on the left side of your account ledger. They are added to expense or asset accounts and are deducted from revenue, liability, or equity accounts.

Debits are recorded on the right side of your account ledger. They are deducted from expense or asset accounts and are added to revenue, liability, or equity accounts.

So, they serve as mirror-opposites of each other.

This type of detailed accounting is particularly helpful for creating your profit & loss sheet: a document created alongside a cash flow forecast and balance sheet.

What’s the difference between double-entry and single-entry accounting?

Single-entry is a much more basic, cash-based system. While double-entry takes into account debits and credits, single-entry does not. There’s only one entry per transaction, and it’s easier to maintain.

Sole practitioners and small businesses prefer single-entry for its simplicity. It’s primarily used for tracking income and expenses, while double-entry bookkeeping can be used to track assets, liabilities, equity, income, and expenses.

A key difference to note is that single-entry accounting cannot help you produce a balance sheet. It’s also far less adept at spotting errors in bookkeeping.

This is why single-entry is only really used by freelancers and very small businesses. It can be helpful for simply filing a self-assessment tax return. Although more complex, double-entry is far more reliable and gives a much more sophisticated look into your financials.

Key accounting terminology defined

Before we go into detail on how double-entry accounting works, there are some key terms you’ll need to understand:

Assets are everything that your company owns that has value, including the money in your business account, inventory, buildings, and equipment.

Liabilities are what your company owes to other entities, such as debts and obligations. Examples include a bank business loan used to set up the company or an outstanding payment to vendors for goods or services received.

Equity is what you are left with after subtracting your liabilities from your assets. It represents the net value for owners and shareholders, and it’s used as an indicator of the business’s financial health and an investment tool.

Credits and debits are financial entries which represent debit and credit transactions within a financial account. Debits can result in an increase in assets or a decrease in liabilities. Credits function as the opposite; they will subtract from assets while adding to liabilities.

Revenue refers to all the money that comes into your business. The most common example is selling products or services in exchange for money, but it can also include interest from investments or rent from a property.

Expenses refer to the costs incurred by running a business in order for the company to generate revenue, such as rent, utilities, and office supplies.

A ledger acts as a record of all your business’s financial transactions. This includes the five main types: assets, liabilities, equity, revenue, and expenses.

How does double-entry accounting work?

The important thing to remember when trying to get your head around double-entry bookkeeping: debits and credits should always be of equal value. If they’re mismatched, that’s how you know there’s an error.

If you’re feeling confused, remember the fundamental equation:

  • Assets = Liabilities + Equity

You can jump back up to our terminology section if you’re not sure what any of the individual terms refer to. The key here is balance; if a transaction increases the value of one account, then the other must decrease by an equal amount.

Ultimately, there are two sides to every story, and in double-entry bookkeeping, there are two sides to every transaction. These sides are the debit and the credit recorded in your chart of accounts. There are five main types of accounts:

  • Assets
  • Liabilities
  • Equity
  • Revenue
  • Expenses

A chart of accounts contains the main accounts, as well as all their subcategories, allowing you to track your transactions and ensure they’re being recorded in the correct place. You can use accounting software to help set up and automate your chart of accounts.

When you record a transaction for double-entry accounting, you must place it in the chart of accounts category that makes the most sense. Then, you will need to understand what effect that transaction had and record that.

Here’s a step-by-step of how the process should work from start to finish.

  1. Record the transaction in the appropriate journal in your chart of accounts (e.g. expenses, loans, your bank account, etc.).
  2. You will need to record a credit in the appropriate journal in the left column of your ledger.
  3. Record a corresponding debit into another journal on the right side of your ledger.
  4. Create a summary of these account balances in your general ledger.
  5. Use that information to generate a balance report.
  6. If the balance is correct, then you’ve used the double-entry system correctly.

Just remember, there isn’t necessarily always only two entries per transaction; this is just the minimum. There may be more entries depending on the complexity of your transaction.

What’s the benefit of double-entry accounting?

Double-entry bookkeeping provides a comprehensive view of all your transactions. When looking at your books, you’ll have a clear understanding of where each transaction came from and where it ended up. This means you’ll have a full and robust understanding of your business’s finances, allowing you to make better-informed decisions.

An example of double-entry accounting in action

Let’s put this into a simple, real-world scenario.

You need to buy a printer for your business, so you go to the shop and purchase one with cash taken from the business’s bank account. The new printer costs £300.

When it comes time to record this in your books, you make two entries into your ledger:

  • An asset account (the printer) is debited for £300 (an increase).
  • And another asset account (the cash you used to pay for the printer) is credited for £300 (a decrease).

Which accounting systems use double-entry?

The best way to stay on top of your bookkeeping is to use the best accounting software.

Many of the top accounting software options support double-entry bookkeeping and can automate the process.

January is coming up quickly, so now is the best time to get to grips with your accounting software to stay on top of the accounting reference date. Here are our six top recommendations:

(more…)

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

What is a zero-hours contract? A guide for employers

Zero-hours contracts, or casual contracts, have previously been viewed in a negative light, but could they be right for your business?

Zero-hours contracts have some negative connotations, having been viewed as exploitative. However, some argue that they offer valuable flexibility to both workers and employers.

Running a company in 2025 is a stressful endeavour, even with the help of the best HR and payroll software, so it’s understandable why employers consider zero-hours contracts. Just remember, it’s your responsibility as the employer to make sure you’re not taking advantage of your staff and that you both clearly understand the arrangement.

Of course, there are plenty of pitfalls to avoid, so we’ll highlight all you need to know. We’ll take you through the pros and cons of zero-hours contracts, and whether they’re a viable option for your business.

💡Key takeaways

  • A zero-hours contract means an employer isn’t obligated to provide a set amount of work, and the worker isn’t obliged to accept it
  • Regardless of contract type, a hire’s legal rights are determined by their employment status as either a ‘worker’ or an ’employee’
  • Workers are entitled to the National Minimum Wage, statutory annual leave, protections from unlawful discrimination, and rest breaks
  • Exclusivity clauses have been banned, which means you cannot prevent a zero-hours contract worker from taking a job with another employer

What is a zero-hours contract?

Also known as casual contracts, zero-hours contracts are a specific type of employment contract. They are used for on-call work or “piece work”, meaning a worker on a zero-hours contract is on call for work when you require them.

Basically, it means the employer is not required to give a worker on a zero-hours contract a set amount of work. It’s a two-way street, though, as a zero-hours contract worker isn’t always obliged to accept the work given to them.

Perception of zero-hours contracts has been largely negative in the media because the hours can be unpredictable, they can leave workers in a financially vulnerable position, and there’s an overall lack of job security.

However, they can also be attractive to workers because:

  • They offer a lot of flexibility, especially for workers who need to care for families or students looking for work around full-time education.
  • It gives workers the freedom to have multiple jobs simultaneously.
  • They provide work experience, as a zero-hours contract can act as an extended, practical trial period.
What’s the difference between a casual worker and zero-hours contract worker?

While you might see the terms ‘casual worker’ and ‘zero-hours contract worker’ used interchangeably, there’s a key difference. Expectation of work is what distinguishes the two types of workers.

Casual workers can turn down work if it’s offered to them by the employer, whereas zero-hours-contract workers (depending on their contract) may be required to accept the work.

Zero-hours workers may also have an agreed minimum number of work hours, whereas casual workers do not.

What are the employer’s responsibilities?

This year saw the introduction of the Employment Rights Bill, which aims to increase protections for casual contract workers. Media headlines have discussed a “ban” on zero-hours contracts. But that’s not entirely true.

Instead, the new legislation aims to end exploitative practices rather than ban the contracts entirely. That means, new protections will be introduced for zero-hours workers over the next two years.

One of the key changes employers need to know is that after a 12-week ‘reference’ period, employees gain the right to request a fixed-term contract. Workers will also gain protections around short-notice cancellations, with workers entitled to compensation for reduced or cancelled shifts.

A worker on a zero-hours contract is still entitled to statutory annual leave and the National Minimum Wage. Employers are also still fully responsible for the health and safety of workers, regardless of contract type.

What are the workers’ rights under a zero-hours contract?

A worker’s rights are determined by their employment status, which is either as an employee or a worker, and not by having a zero-hours contract. Knowing the difference is critical, as incorrectly classifying your zero-hours staff as a worker instead of an employee can have legal consequences.

Determining the classification can be tricky, as it depends on the written terms of the contract and how those terms are applied in practice.

For zero-hours contract workers, this will mean they are entitled to:

  • A written statement of employment, to be given to the worker either on or before the start date
  • National minimum wage
  • Paid annual leave (statutory minimum holiday entitlement of 5.6 weeks)
  • Rest breaks
  • Pension auto-enrolment (depending on qualifying conditions)
  • Statutory sick pay (depending on whether specific eligibility has been met)
  • Payslips
  • Protection from unlawful discrimination
  • Protection for whistleblowing

For employees, staff are guaranteed the same rights as above, but additionally, they are also entitled to:

As of 2015, there has been an exclusivity ban on zero-hours contracts. This means that an employer cannot include a clause in their zero-hours contract banning staff from seeking or accepting work from another employer.

As part of this, zero-hours contract workers have protections against discrimination for working for other employers. It’s illegal for workers to face unfair treatment if they choose to work for a different employer.

Zero-hours workers are fully entitled to engage in work elsewhere; you can’t prevent them from undertaking other work.

Are zero-hours contracts right for my business?

Generally speaking, zero-hours contracts are favoured by businesses that have seasonal requirements or frequently need staff on short notice. This allows employers to save on overheads, as you’ll only be paying for the hours you need the workers for.

Businesses that zero-hours contracts may work for

Businesses that would most benefit from zero-hours contracts are those that see a large and predictable fluctuation in staff, especially those that see a rise and fall in demand for labour during quieter trading periods.

Here are some examples below of businesses that would most benefit from zero-hours contracts:

  • Construction
  • Deliveries
  • Warehouse work
  • Retail
  • Hospitality
  • Catering
  • Care work
  • Education

Businesses that zero-hours contracts may not work for

Zero-hours contracts are largely unsuitable for businesses that rely on continuity, stability, and highly trained skillsets. Using zero-hours contracts in these types of environments could cause great harm to the company culture and infrastructure.

Some examples of these types of businesses include:

  • Professional services like law firms, accountancy firms, engineering firms, or consultancies
  • Specialist manufacturers
  • Tech and software industries
  • Crucial public sector and civil service roles
Pros of zero-hours contracts
  • Flexibility: An employer can call upon workers when needed, matching staffing to their needs and responding quickly to unexpected labour demands.
  • Savings: Employers can significantly reduce their payroll costs, as they’ll only pay for the hours worked, with no pay for downtime.
  • Simplicity: The day-to-day management of admin will be simpler than with full-time staff.
Cons of zero-hours contracts
  • High staff turnover: Relying on staff to accept the work can lead to unpredictability, and the costs of a rapid staff turnover can be high.
  • Lack of cohesion: High turnover of workers can lead to communication issues, harm company culture, and impact customer service.
  • Reputational damage: Public perception of zero-hours contracts has been negative, as they are seen as exploitative. Therefore, using them could result in damage to your brand reputation.

What should you include in your zero-hours contract?

If you decide to implement a zero-hours contract as part of your business, you’ll need to ensure it’s drafted correctly and precisely. Crucially, you need to include that you’re under no obligation to provide work to the worker.

Employment status must be clearly defined in the terms of the contract. If you intend to engage them as a worker, rather than an employee, then the contract must state that there is no obligation to accept the work you offer and that it is not the intention of either party to enter into an employment contract.

You should also state that there will be no continuing employment relationship between the periods of work. You need to include the specifics of how the work will be offered, as well as the notice period, benefits, and relevant pay. If the benefits differ from those of employees on guaranteed hours, you need to make this extremely clear in the contract.

You should also clearly state in the contract that annual leave entitlement is strictly accrued based on hours actually worked. Also, remember that it’s illegal to include an exclusivity clause.

Summary

You should think carefully before implementing a zero-hours contract for your business. There are alternative options that might be more suitable, like part-time employment, fixed-term contracts, offering overtime, or using a staffing agency. 

Ensure that you are very clear in your advertisement and during the interview that you’re offering a zero-hours contract, not fixed-term or full-term employment. As an employer, you should also have a clear and constructive conversation with your prospective worker as to whether a zero-hours contract is right for them. 

You should also regularly review the nature of your relationship to determine if it still fits the criteria of a zero-hours contract. Avoid cancelling shifts at the last minute and give your workers as much notice as possible. 

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Britons would take an 8% pay cut for a four-day work week

As the four-day week quietly gains traction, a new report suggests that employees are willing to make a financial sacrifice for the change.

Flexible working models like a four-day working week could be the key to retaining talent, as a new survey makes it clear that employees will move from and to jobs for this staff benefit.

New data suggests that employees are not only keen, but would be prepared to take a financial hit to gain the flexibility of four days working.

It comes as a growing number of firms are opting to take part in national pilot programmes of a four-day working week to gauge whether it can work for them.

Our own research suggested in 2023 that 78% of employees would be in favour of adopting this flexible working model, but did add that they would want to know how it would impact their pay, and how it would be implemented.

What does the data say?

With the Employment Rights Bill around the corner, the findings from Owl Labs show that those working in small businesses in the UK would be willing to sacrifice, on average, 8% of their salary for a four-day week.

73% of employees termed the four-day week as “an important benefit”, with this figure rising to 77% among Millennials and 72% among Gen Z. A staggering 45% said that they would give up 10% or more of their salary to get this perk.

The study also polled views on everything from stress in the workplace to the impact of employer political views, and even AI avatars. However, it is the stark figures on flexibility that stand out.

The report brought together the views of 2000 UK employees as part of a wider survey of 8000 respondents working in the UK, US, Germany, and France.

As well as revealing the readiness to take a financial hit, the data also revealed that 93% of those working in small businesses would take action if they were no longer allowed to work remotely or hybrid.

Almost half said that they would start job hunting, while 27% would expect a raise to make up for the lost flexibility, and 4% said that they would simply quit. Of those who would job hunt, a quarter said that they would then look for a more flexible role than their previous employment.

Hybrid working as the new norm

Despite the fact that the Return to Office mandates keep coming, this latest report confirms that flexibility is now expected by the vast majority of employees.

The data showed that nearly two-thirds of those surveyed already work in a hybrid model. They go in either three days (40%) or four days (27%) a week – both of which are up from 2024. The findings suggest that they want this to continue.

As well as working from home and adopting a four day working week, other models are also gaining interest. The survey found that 67% of workers are interested in microshifting. This is structured flexibility with short, non-linear work blocks matched to their energy, duties, or productivity. This number increased to 72% for Gen Z and Millennials, compared to 45% for Gen X and 19% for Boomers.

For those looking to move roles, this kind of flexibility is high on their want list. Of the 28% who said that they were actively looking for a new job, half put a better work/life balance as their main reason. This figure was the same as 2024, but a step up from 41% in 2023.



Employee engagement

With employment costs having risen after the employer NIC rise in April, the report flags the question as to whether a shortened work schedule could be the answer to balancing the books, and both keeping and attracting talent.

The results would suggest that many employees are now used to flexibility. They also believe that it should be allocated to fit an employee’s circumstances. As Frank Weishaupt, CEO of Owl Labs, explains: “68% believe that employers should provide more flexibility for those that need it most, like working parents”.

If this flexibility is taken away, employees will quickly voice their anger or even move roles. The survey revealed that nearly a third of workers admitted that they have posted about their job/employer negatively on social media.

For those businesses seeking out the best talent to ride out these stormy seas, the survey revealed that 44% of those interviewed were prepared to reject any role that does not offer flexible hours.

Even ahead of the sweeping reforms from the Government, employees are showing a strong stance on what they want from their employment; and businesses who can deliver the work-life balance that is so valued, could get their pick of the best people for their business.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Facebook and Instagram set to go ad-free in the UK

In what could have a massive impact on businesses, Meta could launch an ad-free model for both Facebook and Instagram in just weeks.

Business owners, especially those in the ecommerce sector, could be hit hard by changes Meta is proposing that could allow customers to opt out of ads on sites like Facebook and Instagram.

For those who advertise online on either platform, there could be a significant impact on their earnings as Meta brings in a new subscription model for users that would allow them to use the platforms ad-free.

The move is due to “UK regulatory guidance and following extensive engagement with the Information Commissioner’s Office (ICO),” says the social media company. Specifically, the move is to quash regulatory concerns about personalised ads served using users’ data.

What is the new subscription model?

Meta has formally announced the new subscription model on its blog. It explains that it will cost £2.99/month on the web or £3.99/month on iOS and Android, for the first Meta account.

“It is more expensive to subscribe on iOS and Android because of the fees that Apple and Google charge through their respective purchasing policies”, it explains. Those with additional accounts will pay £2/month on the web or £3/month on iOS for each of these.

Users can expect the option to subscribe will appear “over the coming weeks”, says the company.

Those who choose not to subscribe will continue to see ads; though Meta does reinforce that they have some control including the Ad Preferences option. It reinforces that it does not sell personal data to advertisers.

Why is Meta doing this?

This is essentially an olive branch to the ICO, which had brought its concerns over targeted adverts to the company.

“This moves Meta away from targeting users with ads as part of the standard terms and conditions for using its Facebook and Instagram services, which we’ve been clear is not in line with UK law,” said an ICO spokesperson.

A similar ad-free model is already available in the EU, but it has been deemed problematic by regulators. It is also more expensive than the UK offering, initially set at €9.99 a month.

As The Guardian details, the European Commission fined Meta €200m arguing that the access to a version of the platforms that uses less personalised data to serve ads should be free. It added that the subscription model goes against the Digital Markets Act, and that those not paying the fee should get an equivalent service.

Indeed, Meta took a dig at the EU in its blog post announcing the UK model. It wrote: “EU regulators continue to overreach by requiring us to provide a less personalised ads experience that goes beyond what the law requires, creating a worse experience for users and businesses.”



What does this mean for SMEs?

The impact will be dictated by how many users opt to subscribe. For some customers with multiple accounts, the costs of going ad-free will quickly accumulate.

It looks unlikely that Meta will back down as it states firmly in its blog post that “personalised ads are the best experience for people and businesses”. It also is effusive in its praise of the UK’s “more pro-growth and pro-innovation regulatory environment”.

It also mooted this subscription model in March so there has been quite a build-up. As with the rise of AI search, businesses will have to monitor the customer take-up to understand the revenue impact, and adapt accordingly.
Not least because marketing on Meta is not a cheap option. Firms will need to assess whether this marketing spend might be better used elsewhere if their engagement drops.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

The US will pour £31bn into UK AI – are we ready for it?

Startup Daddy, Varun Bhanot offers his perspective on the UK's AI gold rush and what it means for tech founders like himself.

US funding is coming towards the UK’s Artificial Intelligence sector like a tidal wave. AI was already the darling of venture capitalists, startups, and big tech companies. But, the recent, massive inflow of US venture capital into AI research in Britain – £31 billion at the last count – has rewired the game for tech entrepreneurs like me.

First and foremost, this funding from some of America’s top tech firms, like Microsoft, Google, and OpenAI, marks in a very loud and clear way that AI will define the future of technology. The discussion is no longer “what if?”, but “how soon?”

In a few years, AI has gone from a mere concept, to a promising reality that could revolutionise every industry. For us founders, that has brought both exhilaration and dread. It’s almost like the pace has doubled, and with it, the expectations.

Every other country will follow when the US makes any big decision, so we have to keep one step ahead of the game. It is our duty as entrepreneurs to seize this opportunity to the fullest and at the same time, navigate through the competition, laws, and public trust.

Of course, capital investment is only one aspect of the story. The injection of more funds means the arrival of the best talent to the UK. AI has lured away the best minds worldwide for the sole purpose of figuring out the future.

For a founder, it’s both good and bad. The competition to attract and retain top talent has become more cutthroat. The mad rush for investments in AI has definitely brought about a competitive spirit in the tech industry, with startups vying to be the next big thing. People want to be part of this revolution, and AI is their chance.

Nevertheless, the influx of this talent also poses an ethical issue. Steering AI evolution towards healthcare, education, and governance is a huge responsibility. As founders, we have to find the right balance between innovation and ethics. Our teams’ attention cannot simply be on products and profits. Their focus must be on the impact we have on the world.

Because while the main goal of these US investors may be to get good returns, there is also a strong expectation from consumers that AI firms will benefit society.

AI can revolutionise everything, from our work procedures to our lifestyles. As businesspeople, we must be deliberate and careful in how we apply it. Specifically, we must make sure that our breakthroughs reflect the values that we want to exist.

With the UK now holding one of the world’s largest AI funding packets, we will no longer just be making this technology. We will also be determining its role globally.

About Varun Bhanot

Varun Bhanot is Co-founder and CEO of MAGIC AI, the cutting-edge AI mirror that makes high-quality fitness coaching more accessible. Under his leadership, MAGIC AI has raised $5 million in venture funding and earned multiple industry accolades — including being named one of TIME’s Best Inventions of 2024. As a new father as well as founder, Varun shares candid insights on balancing parenting and entrepreneurship in his bi-monthly guest column, Startup Daddy.

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Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

One million workers to benefit from zero-hours contract ‘ban’

A report suggests the government’s sweeping reforms to employment rights could impact as many as one million workers.

The first changes will be felt from the Employment Rights Bill in April, with reforms becoming law over the next two years in stages.

Views on the reforms continue to be polarised, with some business owners, notably recruitment firms, arguing that they are unworkable. Others suggest that the reform will make the workplace a safer place for the majority of employees.

This week, analysis by a leading thinktank revealed that the bill will lead to greater protections for more than a million workers, particularly through new restrictions placed on zero-hours contracts and day-one unfair dismissal rights.

What does the report say?

The report says that 1.2 million workers would have been protected from “severe insecurity” in the workplace if the unfair dismissal measures had already been in place in 2023 with a six-month statutory probation period.

It comes from a thinktank called The Work Foundation at Lancaster University, which analysed data from 2023-24 using the UK Insecure Work Index.

It further states that the number of workers in secure jobs would have risen by 3.9 million to 17.8 million. In particular, 92.5% of zero-hour contract workers would have benefitted from the new right to guaranteed hours.

It also addressed a counter proposal – the 12-month statutory probation period – and said that this would leave 6.1 million workers in “severely insecure work”, with only 700,000 experiencing more secure work.

The report calls on the Government not to dilute reforms and also argues that if “even relatively small extensions to the length of the new statutory probation period” are made, there will be a huge impact.

The delays could “mean over a million fewer people benefit from secure work and, most worryingly, hundreds of thousands could remain stuck in severely insecure work,” the researchers write.

Protection for disadvantaged groups

The research also drilled down to look at the impact of these two reforms on disadvantaged groups.

The team says that severely insecure work would have been reduced by 8.3 percentage points for workers aged 16-24. Meanwhile, Black and Asian workers would have seen a reduction of 4.6 and 4.5 percentage points respectively.

Looking specifically at retail jobs, they state that an additional 150,000 retail workers would have experienced secure employment.



What do SMEs need to do?

There is pushback against the reforms. The changes to zero-hours contracts are facing the ire of recruitment companies, who argue they will lead to reduced hiring and more work being carried out by self-employed contractors.

For SMEs, there will be less flexibility and there will be a financial implication for changes to parental rights and sick leave. However, the financial impact of not complying will be far more onerous, as this could mean legal fees and staff leaving.

Business owners need to start reviewing their contracts, looking at their payroll and HR processes and, in particular, how they manage shift workers now as the first reforms will become law in just seven months.

It might also be wise to look ahead at the reforms set for 2026 and 2027 to determine how much work is needed there to be compliant.

While the reforms are sweeping, the benefits to staff, as this latest report suggests, are tangible; and this might help companies retain the best talent in a difficult economic climate.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

Insolvencies up nearly a fifth since January

The UK has seen a nearly 20% rise in insolvencies since January, with bars, restaurants, and hotels in particular struggling under the weight of soaring costs.

New figures reveal a sharp 19.8% increase in insolvencies between January and July 2025, a worrying sign of the significant financial strain that the UK business population is facing.

The summer months proved particularly challenging, with June to July alone seeing a 6.7% jump, the steepest monthly rise so far this year.

This wave of closures is rippling through the hospitality industry, which has been hardest hit, leading to job losses and a dwindling choice of surviving pubs and eateries.

Together, they highlight the bleak position many businesses face as costs soar and customer spending fails to follow suit.

What’s behind the surge in insolvencies?

Analysis by the Morning Advertiser shows insolvencies rising across the board from 273 in January to 327 in July. While there were minor dips in February and April, the overall trend has been upwards, with June – July marking the most dramatic increase at 6.7%.

Earlier data from the government’s Insolvency Service also highlighted the problem. In the 12 months leading up to June 2025, accommodation and food service activities ranked among the industries with the highest number of insolvencies across the UK economy.

At the time, Saxon Moseley, partner and head of leisure and hospitality, commented:

“Rising costs, including food inflation, energy, national minimum wage and employers’ national insurance contributions have contributed to the increase in insolvencies this year, combined with sluggish consumer demand.”

Rising costs and sluggish demand cripple industry

As Moseley outlines, operators are under pressure from multiple directions. Food inflation, soaring energy bills, and rising labour costs, including both minimum wage increases and higher employer NIC contributions, are eating into already tight margins.

At the same time, consumer confidence has taken a hit in response to the cost-of-living crisis. Many households are understandably cutting back on optional spending, with bars and restaurants feeling the effects.

For smaller businesses in particular, the combination of higher overheads and shrinking demand can be lethal. Unlike larger chains, independents often lack the financial buffer to absorb sudden changes, making insolvency an increasingly realistic outcome.

The bleak cumulative result of rising input costs, declining footfall, and the pressure to keep prices competitive is that many hospitality businesses have no other option but to call it a day.



What will the Budget bring?

With the Autumn Budget approaching, hospitality bosses are searching for a light at the end of the tunnel.

In calls for financial relief, businesses are urging the government to consider reduced employer NIC contributions, targeted small business incentives, investment in consumer spending initiatives to support footfall, and a long-awaited reform of business rates.

Still, expectations need to be realistic. With the Chancellor under significant financial pressure, generous support for businesses looks unlikely.

For hospitality operators, the focus should remain on what’s in their control, such as reviewing costs and implementing operational efficiencies to build resilience against further shocks. “Many operators are now in survival mode,” added Saxon Moseley.

“As a key creator of jobs, the sector is a cornerstone for the UK economy, and therefore, a fragile hospitality industry presents an economic headache for the Chancellor.”

Moseley has also joined various industry groups pressing for Rachel Reeves to address the sector’s challenges head-on, as reported by The Caterer.

“Taking steps to overhaul the business rates system, as well as supporting the industry to respond to recent tax increases, would help alleviate pressure on operators, keep more businesses solvent, and in turn allow them to invest in jobs for the future,” he added.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.

76% of SME leaders think the Budget won’t help them

Research shows confidence is low among SMEs in the run-up to the Autumn Budget.

SMEs are far from optimistic about the prospect of good news in the Autumn Budget.

New research reveals that more than three in four business leaders have little to no confidence that November’s Budget will support growth.

And, while 56% respondents anticipate an uplift in revenue, more than a fifth expect profitability to fall in the next 12 months.

Only one in ten expect any improvement in the wider economy, underlining the deep sense of caution and concern among UK SMEs.

Where business leaders see hope – and pressure

The figures come from Vistage, a global business performance and leadership organisation, which published its quarterly CEO Confidence Index for 2025.

The results reflect an overall dip in confidence, with the index falling to 88 in Q3 2025, down from 89.5 in Q2 and 107.1 a year ago.

Much of this decline stems from the precarious state of the economy. While 57% of SMEs expect revenue growth, at the same time, 22% predict a drop in profitability. To survive this period of instability, 42% of businesses plan to raise prices in the coming months, while 19% have already increased prices by 7–10% this year.

At the same time, one in four businesses report a drop in consumer demand and spending. This creates a difficult balancing act: raising prices enough to stay afloat without totally alienating your customer base.

Autumn Budget and SME priorities

The Autumn Budget has the power to shift the economy, but most SMEs aren’t convinced it will deliver in their favour. Vistage’s index shows that 76% of leaders lack confidence that the Chancellor will introduce policies to support growth.

In an ideal world, more than half of respondents (58%) say cutting business taxes, such as Corporation Tax or Employer National Insurance, would be their top priority.

Other requests include investment in infrastructure (20%), reducing regulatory burdens (10%), targeted investment incentives (9%), and labour market support (4%).

In our report on what the upcoming Budget might contain, we found that many founders are pressing for a reversal of recent employer National Insurance (NI) hikes, alongside a clear commitment not to raise taxes further.

Industry groups, such as UKHospitality, have also been pressing for reform of business rates and NI contributions, as well as a reduced VAT rate for the sector, already demonstrated by many EU countries.

But sadly, expectations may fall short of reality. Economists estimate the Chancellor may need to find as much as £40bn, so tax rises look increasingly likely, while generous support packages appear less so.



Are people still the greatest asset?

Despite these pressures, SMEs remain committed to growth through their workforce. The Vistage survey shows that 37% plan to expand their teams over the next 12 months.

Rebecca Drew, Managing Director of Vistage UK and Ireland, said: “While leaders are grappling with rising costs, weaker customer demand, and uncertainty around government policy, many are still focused on growth — planning to expand their team and invest in employee engagement.”

However, the labour market presents its own challenges. Industries continue to struggle with hiring, while wider trends complicate recruitment. At the end of August, it was revealed that hospitality has accounted for more than half of all job losses in the UK since last October.

The rise of AI adoption and outsourcing to freelance virtual assistants has raised concerns over job security and team morale. SMEs can usually rely on the Budget to ease the uncertainty over the next year, but it seems that few are depending on that this autumn.

Written by:
Helena is Deputy Editor at Startups. She oversees all news and supporting content on Startups, and is also the author of the weekly Startups email newsletter, delivering must-know SME updates straight to their inbox. From interviewing Wetherspoon's boss Tim Martin to spotting data-led working from home trends, her insight has been featured by major trade publications including the ICAEW, and news outlets like the BBC, ITV News, Daily Express, and HuffPost UK. With a background in PR and marketing, Helena is particularly passionate about giving early-stage startups a platform to boost their brands. That's one reason she manages the Startups 100 Index, our annual ranking of new UK businesses.
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