Building a better team: using AI for smarter talent acquisition

Jodie Cook urges small businesses to unleash the power of ChatGPT on their hiring process to ensure better and faster talent acquisition.

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No matter what size your team, the quality of its members is of critical importance. For startups, especially those adding people one by one, each new hire can change the dynamics of the company and have a huge impact on its performance. Each person is significant; you can’t afford to take recruitment lightly.

Today there are AI tools for every part of recruitment, from crafting the right job description to filtering candidates, preparing for interviews and assessing performance. But each of these tools comes with a warning: don’t forget the human element. Leverage AI, but maintain human oversight. Don’t abdicate your hiring responsibilities completely.

ChatGPT can help you hire. Even if you’re sceptical of its capabilities for your company, elements of its functionality will no doubt save you time, effort and money. That’s time, effort and money you could be spending elsewhere.

You don’t need to be an expert in AI to follow this process. Use these seven pointers to supercharge your talent acquisition without additional hassle.

Supercharge your talent acquisition with ChatGPT

1. Write the perfect job description

If you have a rough idea of what you’re looking for in a new hire, ChatGPT can help turn this into a coherent and impressive job description, that the right candidate will be excited about securing. 

This process is simple. Give ChatGPT some bullet points of what you need your next person to do including key tasks and responsibilities. Describe the perfect candidate in your own words. Paste your company’s mission, vision and values, and. Tell it how you communicate with your team

Give the chat a mess of whatever is in your head and in scattered documents, and it will produce a simple job description you can amend to your requirements. No more staring at a blank screen!

2. Filter applications and resumes

Once your job description is out there, on LinkedIn and hiring sites, the resumes will begin mounting. But no worries, because now you can handle them. ChatGPT’s code interpreter feature will save the day here.

Upload the resumes to ChatGPT and tell it what you’re looking for. Use the job description to compare proficiency of candidates with the requirements of the role. Ask ChatGPT to prioritise candidates in order of those who match the job description, using the keywords and experience described in the files. Before assessing, it will outline a criteria that you can amend.

Perform a manual check on the results, to check you agree with the scoring, then take the ones at the top further. Using AI to do this initial sifting should save you hours, so you can spend more time reviewing the most relevant applicants.

3. Create competency-based tasks

Ready to see your candidates in action? Use ChatGPT to come up with real-world tasks that relate to the job they’ll be doing. Equipped with the job description, it knows the roles and responsibilities. Give it more context about the exact role, including who this person will be working with and reporting to, what you’re looking for in a great candidate, and the types of clients this person will be working with.

Ask for options for tasks, then assess the suggestions. Tell it your favourites and get more in that style. Keep going, until you have a range of challenges that put the desired skills to the test.

Before even meeting candidates you can set these tasks by email. Ask ChatGPT to write the message that congratulates candidates on making it to the next round, clearly outlines the tasks, and gives them enough time to do it really well. Invite questions, and let the candidates impress you before inviting them to the next stage.

4. Designing interview questions

By now, you should have a clear sense of who you want to invite to interview. If you’re not sure how to prepare for the interviews in the most effective way, ChatGPT can take some of the pressure off. 

Based on the information it has so far, ask ChatGPT to generate a list of relevant questions, that you can ask candidates. Feed it the key competencies you’re assessing, tell it how much time you’re spending in each session, and you’ll get a set of questions that will help you dig deeper into a candidate’s fit for the role.

Don’t stop at interview questions. Ask for the mark scheme too. Get an outline of what an A* answer looks like for each question, as well as suggested follow-up questions to probe for more information. 

5. Remember you’re being interviewed too

During interviews, not only are you quizzing the candidate on their competencies, they are assessing you and your company. The best people have options, so you need to bring your A-game if you want them to give you theirs.

Prepare yourself for the entire process by upskilling your recruitment skills. Make sure you know what you’re looking for and what you’ve got to offer. Listen intently, turn notifications off, and close any programs that could distract you during a session.

Take this a step further by having a back-and-forth conversation with an AI business coach to help with any questions you have before you get going. Asking it questions such as, “how do I portray my company in the best light?,” “How do I demonstrate I’m a great choice of employer for an ideal candidate?” will generate considerations.

6. Personalise your follow-ups

After interviews, you'll want to keep candidates in the loop. ChatGPT can help you draft personalized follow-up emails. Tell ChatGPT what you liked about a candidate and get examples of emails that progress them to the next stage or offers them the role. Tell ChatGPT what you didn't like to craft a message that lets them down gently and shares useful feedback.

Here's where you prompt ChatGPT with specifics of the next steps, so it keeps each candidate informed. Ask ChatGPT if you’ve missed any information out. Ask it to find gaps in your correspondence and suggest what to add. Construct the perfect follow ups and give a great impression of your company’s conduct, then give the role to the best candidate. 

7. Onboarding your new hire

Congrats, you've made a hire! Now it's all about making them feel welcome. ChatGPT can help put together an onboarding guide that lays out the first few days on the job. Explain the essentials, such as office protocols, who to meet, and key tasks, and ChatGPT can outline a guide to get your new team member up to speed. When you have your plan of action, ask for anything you may have missed, to ensure you include all important points.

You’ve done awesome work in finding this person, now make sure you get the best out of them, and them out of you. Their first few months are crucial in getting set up for success and being the prized team member your startup needs.

Supercharge your talent acquisition with ChatGPT

Free up time to do your role by getting ChatGPT’s help with every aspect of recruitment. Write the job description, filter resumes with key responsibilities in mind, and set additional tasks that help you make your decision.

Get help crafting the perfect interview, showing up as the best boss around, and personalising follow ups to reduce the time taken to communicate professionally. Finally, onboard your new team member without missing any step, to make them feel welcome at the company you’re excited to grow.

Mid shot of Jodie Cook freelance journalist.
Jodie Cook - entrepreneur and writer

Jodie Cook is founder of Coachvox AI, enabling thought leaders to create an AI coach version of themselves, to generate leads and engage their audience. Jodie started her first business at 22, straight after completing a business management degree and one-year graduate scheme. While building her social media agency over a ten year period, she started writing for Forbes on the topic of entrepreneurs and was included on the Forbes 30 under 30 list of 2017. In 2021 Jodie sold the agency for seven figures and wrote her book, Ten Year Career, sharing lessons from the entrepreneurial journey.

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