What is a Confirmation Statement?
The information you need to file a Confirmation Statement (previously the Annual Return)
All UK limited companies must file a confirmation statement; it doesn’t matter if they’re trading or not (also know as dormant). But what information do you need and what questions do you need to answer in order to file your company’s confirmation statement? Let’s take a look.
Before we get started, it’s important to note that you can file your confirmation statement directly with Companies House or through a third-party. However, it doesn’t matter who you file with, the same information will be required – it’s just the process that will differ slightly.
Company trading status
You will be asked if your company has traded on any regulated markets. If it hasn’t, you will not need to provide any more information on this section. If it has, you will need to provide some DTR5 info (don’t worry, you will be provided with a detailed explanation if this applies to you).
Standard Industrial Classification Code (SIC)
This is a five digit code that outlines the industry that your company operates in (and they are rather specific; eg 43991 is the code for ‘Scaffold erection’). All companies must provide at least one of these codes.
Statement of capital
You will be presented with your company’s current share structure, including the currency, class, number of shares, value and shareholder info. You simply need to confirm that everything is correct and if it isn’t, update directly via the confirmation statement.
People / persons with significant control (PSC)
As of 6 April 2016 companies need to maintain a register of people with significant control (‘PSC register’). A PSC is someone who:
- owns more than 25% of the company’s shares
- holds more than 25% of the company’s voting rights
- holds the right to appoint or remove the majority of directors
- has the right to, or actually exercises significant influence or control
- holds the right to exercise or actually exercises significant control over a trust or company that meets one of the first 4 conditions
At this step of the confirmation statement you need to confirm that the PSC or PSCs displayed are correct, or add them in if they’ve not yet been added.
You will be presented with your company officer information. This will be made up of the officer’s name, date of birth and role (director or secretary). If everything is correct you simply need to confirm this. However, if anything is wrong you need to exit the confirmation statement and file the necessary documents to make the changes (this can be done online). You can then return to the confirmation statement once Companies House have accepted the updates.
Company registered office
In exactly the same way as the above ‘Officers’ section, simply confirm if everything presented is correct or take the necessary steps to make an update away from the confirmation statement – then return once the update has gone through.
That’s it: everything you need to provide to file your company’s confirmation statement!
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