Customer retention: a guide to finding and keeping customers

Are you leaving thousands of pounds on the table every day while chasing new customers? You could be, especially if you’ve been neglecting your existing ones – a key mistake in any business’s customer relationship management strategy.

In the marketing and business world, survival isn’t just about attracting fresh faces—it’s about holding onto the treasure trove of customers you already have. 

And so, welcome to our guide on customer retention, where we unveil the secrets to finding, keeping, and utterly delighting your customers—the key to unlocking your business’s hidden goldmine. As we begin making moves for the year ahead, after a tumultuous few years, the importance of customer retention has never been more significant.

In this comprehensive guide, we will journey into the realm of customer retention – exploring the strategies and tactics that can transform casual buyers into loyal advocates. 

What is customer retention and why is it important?

Customer retention is the practice of maintaining an ongoing relationship with your existing customers, ensuring they continue to choose your products or services over time. It involves consistently delivering value, meeting customer expectations, and encouraging repeat business – and encompasses a range of strategies that retain these customers rather than solely acquiring new ones.

The benefits of customer retention can be a game-changer for your business. Here are just a few benefits along with their proven statistics regarding how retention can save you time, boost customer loyalty and make you more money.

• It costs 5 – 25x less to retain a returning customer than to find a new one. (Source)
• Existing customers are 50% more likely to buy new products than new customers. (Source)
• 92% of consumers believe suggestions from friends and family are better than advertising (Source)
• Finding new customers costs 5 – 20x more time and money than reselling to an existing client (Source)

…and that’s just to name a few.

Customer retention stands as an indispensable strategy in the modern business landscape. It’s an approach that champions cost-efficiency, capitalises on customer loyalty, and harnesses the potential for organic growth. 

For businesses, grasping the significance of customer retention is akin to unlocking the secrets to enduring success and continuous prosperity. This has been proven time and time again as one of the most effective ways to boost business profits with much higher efficiency.

8 of the best customer retention strategies

Discovering the path to customer delight requires a multifaceted approach. Here are diverse strategies to not only meet but exceed your customers’ expectations:

1. Loyalty programs and rewards: incentivise repeat business with loyalty programs that offer rewards, discounts, or exclusive perks.
2. Surprising and delighting customers: create memorable moments by occasionally surprising customers with unexpected gestures like handwritten thank-you notes or surprise gifts.
3. Soliciting and acting on feedback: encourage customer feedback and actively implement suggestions to show your commitment to improvement.
4. Consider rebranding for a stronger brand identity: a well-defined brand identity not only fosters recognition but also evokes emotions and trust among customers.
5. Providing exceptional customer service: exceptional customer service should be a non-negotiable aspect of your business, leaving customers with positive experiences they’ll remember.
6. Offering personalised onboarding and experiences: in the world of customer retention, personalisation reigns supreme. Data allows businesses to gain profound insights into each customer’s preferences, behaviours, and purchase history. Leveraging this information, you can create tailored experiences and product recommendations that resonate with individuals on a personal level.
7. Seeking customer feedback and fostering inclusivity: engage your customers in shaping your products or services and make them feel like valued participants in your business journey.
8. Subscriptions: Consider subscription models that provide customers with convenience, predictability, and ongoing value.

Customer retention pitfalls to avoid

In the quest to retain and delight customers, pitfalls abound that can jeopardise your efforts and drive customers away. 

In this section, we explore some of the most common customer retention pitfalls and, more importantly, how to steer clear of them. 

1. Ignoring customer feedback

Customers who take the time to provide feedback often do so because they care about your business. Ignoring their input can make them feel undervalued and unheard. Unaddressed issues or suggestions can fester, leading to customer dissatisfaction.

By dismissing feedback, you miss out on opportunities to identify and rectify problems, ultimately hindering your chances of enhancing customer satisfaction and retention.

How to avoid:

• Actively solicit and encourage customer feedback through surveys, reviews, and other direct communication channels.
• Establish a system to collect, categorise, and prioritise customer feedback – like a good project management software.
• Regularly review and analyse feedback to identify recurring issues and improvement opportunities.
• Take concrete actions based on feedback, communicate changes to customers, and demonstrate that their input matters.

2. Inconsistent communication

Inconsistent communication can confuse customers and make it challenging for them to understand your brand and offerings. It can lead to missed opportunities to engage with customers and showcase your value. 

Customers may perceive inconsistency as a lack of professionalism or reliability, which can damage your reputation.

How to avoid:

• Develop a clear and consistent communication strategy that encompasses all customer touchpoints, including emails, social media, and customer support interactions.
• Ensure that your messaging aligns with your brand identity and values.
• Use automation tools and customer relationship management (CRM) systems to maintain regular and personalised communication. (For help finding a CRM system, try our specialised free comparison tool for quotes.)

3. Poor customer service

Customer service is often the frontline of customer interaction, and poor service can be a significant detriment to your customer retention. 

• Negative customer service experiences can leave a lasting impression and drive customers away.
• Poorly handled issues or inquiries can escalate into larger problems, leading to customer frustration and dissatisfaction.
• In today’s interconnected world, customers can quickly share their negative experiences online, potentially damaging your brand’s reputation.

How to avoid:

• Invest in comprehensive training for your customer service team to ensure they can handle a range of customer inquiries and problems effectively.
• Establish clear customer service policies and guidelines for handling complaints and resolving issues promptly.

Foster a customer-centric culture within your organisation, where every employee understands the importance of excellent customer service.

Recovering from customer retention setbacks: a case study

Takeaway tips

This cautionary tale holds a lot of wisdom, but in order to achieve maximum customer retention, the three main takeaways you could glean from the United Airway’s story are these:

✔️ Always apologise and rectify issues promptly (this also reduces chargeback and refund requests)
✔️ Offer compensation or incentives to regain trust
✔️ Implement changes to prevent similar issues in the future

Calculating your customer retention rate

In order to measure your success with your new customer retention strategy, one of the first things you will need to know is how to calculate your rate.

A customer retention rate is a crucial metric that measures the percentage of customers a business successfully retains within a specific period, typically compared to the number of customers it had at the beginning of that period. 

This metric is a fundamental indicator of a company’s ability to keep its existing customers engaged, satisfied, and loyal over time.

The formula to calculate customer retention rate is as follows:

To calculate the customer retention rate, you subtract the number of new customers acquired during the period from the number of customers at the end of the period. 

Then, divide this result by the number of customers at the start of the period. 

Multiply the final figure by 100 to express the retention rate as a percentage.

Let’s break down each component:

• Number of customers at the end of a period: this is the total number of customers you have at the conclusion of a specific time frame, such as a month or a year.
• Number of new customers acquired during the period: count the customers who have made their first purchase or engaged with your business for the first time during the same time frame.
• Number of customers at the start of the period: this refers to the total number of customers you had at the beginning of the same time frame.

Interpreting your customer retention rate

A good rule of thumb is to aim for a customer retention rate of over 90% or more.

A high retention rate (above 90%) indicates that a business is excellent at keeping customers and fostering loyalty.

A retention rate between 80% and 90% is considered good and signifies that your efforts are paying off in customer loyalty.

A rate below 80% suggests room for improvement in customer retention strategies.

Other key metrics to track

There are a few other key metrics that help you understand the fullest picture of your customer retention overall, including:

• Customer churn rate
• Customer lifetime value (CLV)
• Net promoter score (NPS)
• Conversion rates

Tools and techniques for analysis

You can also leverage customer relationship management (CRM) software and data analytics to gain insights into customer behaviour and preferences. Overall, we recommend HubSpot as the best CRM software for small businesses.

Conclusion

Customer retention isn’t merely an option; it is an essential strategy for nurturing sustainable growth. 

When you fully understand its importance, start diligently measuring the customer retention rate at milestones, and start implementing strategies designed to delight customers while artfully sidestepping the pitfalls – this is when you will be able to cultivate the relationships your business needs to thrive.