PBX phone system installation
Find out how to get up and running in a jiffy with either a hosted or on-premise PBX system
This page will cover the process of PBX phone system installation.
This article will focus on the installation of a hosted or cloud-based PBX system, as well as an on-premise PBX system.
You may need installation services for a number of reasons:
- Installing a new system – if you’re updating a traditional analogue phone system
- Deinstallation/ reinstallation – if you are moving offices. Professionally trained engineers can help with this for minimum disruption
Whatever the reason, for complicated or potentially dangerous electrical installations, remember to seek professional help.
This article will cover:
Hosted PBX installation
As the server is located with your provider for hosted PBX, you just need the phones and a central computer at your location.
Your office connects to the provider’s SIP trunk through an approved data connection, which then connects to the public switched telephone network (PSTN).
This sort of cloud-based PBX system also allows remote users to connect via any device using existing internet connections.
Handsets can be pre-configured by the supplier, then set up at your location on a ‘plug-and-play’ basis.
On-premise PBX telephone system installation
Setting up an on-premise PBX system is a little more complicated. In most cases, you will need the help of a trained professional – both for the initial installation and ongoing maintenance.
If you are buying a new PBX system, the installation (and a technician) will usually be included in the cost.
There are many components to a full small businesses PBX deployment. You will need the following equipment:
On-premise PBX equipment
In order for your IP (internet protocol) phones to work, they need to be connected to an internet network.
This will be done through a broadband router set up in your office. You can read a comprehensive guide to choosing business broadband here.
Provided you have the rest of your PBX infrastructure set up, most IP-PBX phones should be ‘plug-and-play’.
This basically involves following a few simple steps:
- Plug the telephone cord into the ‘telephone line’ input on your PBX console
- Connect the other end into a wall jack (allowing it to make and receive phone calls)
- Insert the PBX plug into the console, and the other end into the wall outlet
A central server
The server manages the calls by switching them from one line to another depending on what number is being dialled.
This requires physical lines to be run throughout the building. Calls are then routed through a traditional phone company via SIP Trunking.
SIP stands for Session Initiation Protocol (SIP).
A SIP trunk is a virtual method of connecting phone calls to the Public Switched Telephone Network (PSTN). This allows phone calls to be sent and received digitally.
The SIP trunk is stored in the same place as your server.
Digital telephony cards
These are hardware components of a telephone systems that plug directly into the server of your PBX system.
They are used to expand your system to allow for a higher number of high quality, simultaneous calls.
For example: a 4-port voice and data card would allow for 120 simultaneous calls.
Step-by-step guide to setting up your on-premise system
Once you have all the equipment, you’re ready to set up your on-premise PBX system.
- Choose an operating system
This will depend on what operating systems are compatible with your PBX – usually Windows or Linux. To ensure everything performs at full capacity, you should ensure that:
- Your system has least one (1) CPU core and one (1) Gigabyte of RAM
- You are using the latest software (install all updates)
- You switch off scanning on any Antivirus software
- Run your PBX
Once you’ve installed the PBX , it needs to be configured for your network. Most systems will take you through a step-by-step process to enter the relevant information.
- Configure your firewall and router
You’ll then need to make changes to your firewall configuration to ensure your PBX system successfully communicates with your SIP trunk and remote phones.
This will require you to configure certain ports dependent on your system. To maximise effectiveness, make sure you choose a device that does not use a SIP helper.
- Import users/ extensions and deploy apps
You can import users/ extensions by importing a spreadsheet/ CSV file directly into the PBX system. The users will then be able to make and receive calls and be added to the company phonebook.
- Configure your SIP trunk
This will allow you to make outbound calls. To do this, you need to:
- Have adequate bandwidth (each call consumes approx. 30-120 kb per second)
- Have a firewall that allows you to switch off a SIP helper
- Create an account with a supported VoIP provider
- Add the VoIP account to your PBX system
- Create an outbound rule to dictate that the outgoing calls will be routed through the SIP trunk
Scaling your PBX system
One of the benefits of a PBX system is that they’re quite easy to scale. All you need to do is add additional lines or extensions.
In the case of hosted PBX, this may simply require you to contact your provider and pay a small fee.
If you have an on-premise system, a technician may need to come into your offices and add additional lines – unless you have the IT support to do it yourself.
Once your PBX system is set up, you’re ready to hit the ground running and start making calls.
That’s not to say you won’t encounter maintenance issues or require repairs. But, with a good supplier, this should be rare and cause minimal disruption to your business.
If your business starts to scale, it shouldn’t be too difficult to scale your PBX system with it. You just need to add additional lines and users.