Best Multi-Line Phone Systems for Small Businesses in 2023 Multi-line phone systems are an excellent way to streamline phone communications for your small business. Learn more about the best phone systems available here. Written by Ross Darragh Updated on 3 July 2023 Our research To recommend the best phone systems for small businesses, our team of expert writers and researchers hone in on the most important factors. We rate providers on value for money – including initial setup costs, any equipment costs, and ongoing service fees; an ability to scale as your team grows; depth of features, plus the help and support options that are available. Written and reviewed by: Ross Darragh Writer Robyn Summers-Emler Digital Growth Editor Our independent reviews are funded in part by affiliate commissions, at no extra cost to our readers. Based on our in-depth research, the best multi-line phone system for small businesses is the VTech CM18245. Vtech is an established, reputable player in the telephone systems game, and its CM18245 model is a feature-packed, quick-to-install handset with an easy-to-use interface that makes it an ideal part of a modern office phone setup.But is it the best choice for your business's specific needs and budget? That question is more important than ever in the current economic climate.With the UK still teetering on the edge of a recession, now isn't the time to spend unwisely on the wrong setup. The last thing business owners want to do is waste time and energy setting up a multi-line phone system that isn’t right for their firm or their finances. Best Multi-line Phone Systems at a glance VTech CM18245 – best overall, easy to install with excellent featuresPolycom VVX 250 – a modern system with great audio qualityAT&T 1070 – an excellent choice for dealing with clients and contactsBT Versatility – a system that can easily expand as your business needs growAT&T TL88102 – a perfect solution for small business ownersDon't overspend – you can click any of the links above to begin comparing fees on multiline phone providers for your own business's size and needs. Swipe right to see more 0 out of 0 backward forward OUR TOP CHOICE Phone system VTech CM18245 Phone system Polycom VVX 250 Phone system AT&T 1070 Phone system BT Versatility Phone system AT&T TL88102 Best for Small businesses requiring a PBX auto attendant phone system with lots of useful additional features Best for Small businesses regularly communicating via phone who need high-quality audio calls Best for Businesses wanting the flexibility to grow or scale back operations Best for Small businesses who have the potential to grow and scale up fast, who need extra line capacity Best for Micro-businesses whose employees could benefit from an affordable, hands-free, long-range handset phone Pricing from £141 Pricing from £112 Pricing from £159 Pricing from £299 Pricing from £95 No. of lines Four No. of lines Four No. of lines Four No. of lines Four/Eight No. of lines Two Use our free comparison tool to compare prices from the best multi-line phone providers Compare Costs The most important thing is to find a phone service that's the right value for your business needs. We’ve designed a free cost comparison tool to give you personalised phone system pricing quotes for your company. This service takes just minutes, there are zero obligations on your part, and it can save you money by helping you pick the best value provider for your needs.When you find the right fit, multi-line phone systems work regardless of whether someone is physically in the office or working remotely – they’re ideal as flexible working becomes the new norm post-pandemic.So get started using the comparison tool above. Or, if you want to carry out further research, read on for our review of the best multi-line phone systems. This article will cover: Best multi-line phone systems: an overview VTech CM18245 Polycom VVX 250 AT&T 1070 BT Versatility AT&T TL88102 How does a multi-line phone system work? What types of businesses are multi-line phone systems suitable for? Are multi-line phones a good investment? Which type of system is right for your small business? How we test business telephone (VoIP) systems for small UK businesses Next steps: comparing the best multi-line phone systems Multiline phone system FAQs What is a multi-line phone system?A multi-line phone system is a communication setup that allows multiple phone lines to be connected to a single device or phone system.It enables businesses to handle multiple incoming and outgoing calls simultaneously without the need for separate phones for each line.With a multi-line phone system, businesses can manage multiple phone numbers, extensions, and call volumes efficiently. Best multi-line phone systems: an overviewAccording to our expert research, the top multi-line phone systems for small UK businesses in 2023 are: VTech CM18245 Polycom VVX 250 AT&T 1070 BT Versatility AT&T TL88102There are many competitors offering great multi-line phone systems to small businesses. It’s hard to separate the quality from the not-so-quality, which is why we used our phone systems expertise to review these five phone systems to help you make an informed decision moving forward. Compare Multi-line Telephone System Quotes Does your business already have a phone system? Yes No And find the best provider in minutes To make sure you choose the right system, you should carefully consider: The size of your business – what do you need?How many lines are needed – how many people will it service?How accessible it is to use – will your staff need training?The customisable features – how can you personalise it?Your growth strategy – can it develop with your business?Our custom-built comparison tool will help you answer all of these questions in minutes. The tool selects providers most suited to your business needs, so all you have to do is compare prices. VTech CM18245Cost estimate: £141 VTech CM18245 What’s great about this system is that only the main console needs to be connected to analog lines, as it uses DECT 6.0 technology to wirelessly connect all other handsets, meaning installation takes minutes rather than days - great for startups wanting to get started instantly. See if the VTech CM18245 is right for your business VTech CM18245: feature breakdownAs the CM18245 is PBX enabled, it also comes with an auto attendant for each line, which can answer outside calls and route them to the appropriate extension. The main console also digitally records up to 180 minutes of incoming messages and outgoing announcements, which is very handy. It also comes with:✔ Dect 6.0 technology✔ Auto attendant✔ Customised on-hold music Pros: Includes a 2.5mm jack for connecting devices to play custom hold music Quick and easy installation means you and your employees can focus on working rather than on hardware setups Cons: The interface and ease of use isn’t the best, so it can be quite complicated to operate – taking multiple buttons to replay messages, for example Polycom VVX 250Cost estimate: £112 Polycom VVX 250 With echo cancellation and Polycom's own ‘Poly Acoustic Clarity' to tackle background noise, this multi-line system is perfect for employees wanting to prioritise customer service, such as those selling over the phone. See if the Polycom VVX 250 is right for your business Polycom VVX 250: feature breakdownOn top of excellent audio quality, another handy feature of the VVX 250 is that the LCD display is colourised, much easier on the eyes, and far simpler to read than a lot of competitors on this list. It’s also compatible with more than 60 industry-leading call control platforms, including RingCentral and 8×8. It also boasts:✔ Web-based configuration✔ 2.8-inch color display✔ Poly acoustic clarity Pros: Background noise cancellation means this phone is the best for crystal-clear communications System cost is cheap and great value for money compared to other competitors on this list VVX 250 phones are easy to install, configure and manage through Polycom’s professional-level web-based configuration tool Cons: Customer support costs extra through Polycom, so it's not a great option for teams onboarding new members regularly We know it can be a pain reading through reviews and analysing comparison tables... So why not answer a few simple questions about your business using our incredible comparison tool, which will tailor your specific needs to the best multi-line phone systems available.You'll receive bespoke quotes and additional product information to make it easier to select your best-fit provider. Plus, it only takes a minute. AT&T 1070Cost estimate: £159 AT&T 1070 If you need to regularly contact multiple clients, the 32-number programmable speed dial system on the AT&T 1070 is perfect. That's why we recommend it for call centres. See if the AT&T 1070 is right for your business AT&T 1070: feature breakdownThe 1070's three-party conferencing functionality lets you collaborate as a wider team using three handsets on three lines, and the speakerphone is one of the strongest available on our list.Each line has a distinct light indicator, and you have the option to set up different ringtones for each to help pinpoint the source of incoming calls. Other features include auto redial, caller ID, and the ability to expand up to 16 handsets if needed (including the AT&T models 1040 and 1080). It also boasts:✔ 32-Number speed dial✔ Memory loss protection✔ Expandable up to 16 handsets Pros: Speed dial system with up to 32 numbers makes it easier to contact regular clients, colleagues, and customers 200-entry memory and a 200-name-and-number caller ID history to help record large volumes of calls Memory loss protection prevents the phone from losing its saved data Cons: The setup process is a lot more complicated than that of other multi-line systems on our list BT VersatilityCost estimate: £299 BT Versatility The BT Versatility multi-line phone offering is is great for small businesses looking to grow fast, as it's a system that is uniquely designed for handling large volumes of calls. This is particularly useful for IT Support firms or companies with a large help desk. See if the BT Versatility is right for your business BT Versatility: feature breakdownBT Versatility is unique in that you are able to add expansion equipment to the system, meaning the four lines that come as standard can be increased to eight, with up to 16 handsets.What’s even more convenient is that the DDI (Direct Dialling In) can improve call routing and management, by providing more numbers that can be dialled into the organisation than there are lines.✔ Expandable up to eight lines and 16 handsets✔ Direct dialling in✔ Integrated help desk facility Pros: More than 50 call handling features are available for enhanced call management Comes with an integrated help desk facility, making it easy for small businesses to implement customer relationship management services such as customer care and technical support The system includes one hour’s battery backup – in case of any power supply mishaps Cons: Most expensive multi-line phone system on our list – there are definitely cheaper options, including a VoIP phone system AT&T TL88102Cost estimate: £95 AT&T TL88102 The TL88102’s best feature is undoubtedly its hands-free ability, and with a long connection range between deck and handsets, it’s perfect for small business owners who are constantly on the move. See if the AT&T TL88102 is right for your business AT&T TL88102: feature breakdownThe handset clearly displays the name, number, and time of incoming calls – and includes a lighted keypad allowing for easy dialling in low light conditions. The answering machine is digital with a mailbox for each line, and with dual caller ID functionality, you’ll be able to see both caller numbers at the same time.✔ Four-party conferencing✔ Long range between deck and handsets✔ Can add up to 12 handsets Pros: DECT high-quality voice and sound means higher call quality for customers and clients The system includes call screening and intercepting functions so you can pass on less important calls Affordable - cheapest multi-line phone on our list Cons: With only two lines, it can be difficult to manage high call volumes in busy periods Do you need a phone system to support a larger team of five staff of more? When managing the communication of larger teams, making the right choice from the start is crucial – as changing later can lead to a lot of hassle and expense.If you're in need of extra guidance, you can use our phone systems comparison tool to help you make the right choice for your business. It's completely free, and no obligation on your part! How does a multi-line phone system work? Multi-line phone systems are not as complex as they sound, or as difficult to use. They actually work in the same way that a normal phone operates, except they allow you to enjoy the benefits that come hand-in-hand with having multiple lines and enhanced functionality.This means your business will not only be able to accept multiple calls at once, but you will also be able to successfully screen calls before passing them onto another team member.Whether you would like to assign each member of your team with their own number that can be dialled directly to their handset, or you want all of your team members to be able to dial out to external numbers, multi-line phone systems are great communication systems that can be integrated into many different business environments. Remember, a multi-line phone system can be easily adapted and expanded to meet the bespoke requirements of your business. Add extra lines – increase capacityPersonalise the phone book – manage contacts easilyUse wireless technology – expand reachIntegrate headsets – enjoy greater freedom to complete tasksCustomise voicemail options – show individualityUse unique ringtones – differentiate between team members or prioritiesTransfer calls – send calls to another location What types of businesses are multi-line phone systems suitable for?Multi-line phone systems are suitable for a variety of businesses, particularly those that handle a high volume of calls or require multiple phone lines for efficient communication.They are commonly used in customer service centres, call centres, sales departments, and businesses that rely heavily on phone communication. Healthcare clinics, law firms, real estate agencies, and professional services providers can benefit from multi-line phone systems to manage client inquiries and appointments.Businesses with multiple departments or locations are another example of a business that may benefit from multi-line systems, to streamline internal communication and improve collaboration. Are multi-line phones a good investment?As a small business owner, you might not think your business big enough to warrant investing in a multi-line phone system. But there are many reasons why even small start-ups would benefit massively from having one.The ability to communicate efficiently with clients is essential to getting the customer to trust your business. This will help your business to grow, as greater customer satisfaction leads to better customer retention.As Alan Andrews – marketing manager of KIS Finance – points out: Even the very smallest of businesses can benefit from having two phone lines rather than one. New enquiries won’t come in on their own and are usually quickly followed by another caller. In a nutshell, one caller can become callers very quickly, so it is vital that your business is prepared for multiple calls at any given time. Compare Multi-line Telephone System Quotes Does your business already have a phone system? Yes No And find the best provider in minutes Which type of phone system is right for your small business?Offering improved communication and enhanced productivity, today’s systems include a range of functions that allow you to connect and engage with customers and team members, in a way that works for you.There is a wide range of simple and more complex phone systems available, and the model that is right for you will depend on your individual business needs and expectations.Basically, the available functions of the model you choose will determine how it works.There are two main types of multi-line phone systems used in office environments – multi-line and private branch exchange (PBX). What is the difference? The key difference between these two types is that multi-line needs manual human interaction, whereas the PBX receives calls electronically.You should consider which of these options suits your business best. Benefits of a multi-line phone systemMulti-line phones work differently depending on the option you go for, however, they all allow you to receive multiple calls at the same time. For example, if you have three incoming calls at once, they will go through to different lines.Other universal features that you can expect to enjoy include a convenient voicemail system and call transfer, as well as a speaker system that allows receptionists or customer-facing staff to alert team members of any incoming calls.On the other hand, a PBX system performs all of the same tasks but without human interaction. Instead, all incoming calls are received through an electronic receiving area.We've compared the features of both systems below:FeatureMulti-linePBXReceive multiple calls simultaneouslyYesYesVoicemailYesYesCall transferYesYesSpeaker systemYesYesHuman interactionYesNoElectronic receiving areaNoYesMore about how PBX phone systems workIncoming customer calls go to a central receiving area, where customers are presented with a set of options for which area of the business they wish to contact. For example: “Press one for sales, two for customer services, three for invoices.”However, should the caller dial one of the extension lines directly, they can bypass this automated central system completely and connect to the extension. For example, if a central number is 020-7180, direct extension numbers can be numbers such as 020-7181 and 020-7182.Should employees wish to contact other departments or employees internally, they can then can just dial the extension number (e.g 182) without using the outside line.What about VoIP phone systems?Multi-line and PBX systems are not the only options available to small businesses.Lots of companies are installing VoIP (Voice over Internet Protocol) office phone systems to fulfill their business needs.VoIP office telephones are the most modern, and popular office phone systems on the market.Using your business’s internet connection to host calls rather than through traditional analog signals, VoIP allows for both video and voice chat. As a result, VoIP systems require very little hardware, with a desktop VoIP phone being able to connect to the internet via an ethernet cable.Your VoIP office telephone system will be managed via an app from your provider, so you will simply need a VoIP desktop phone for each user.A big benefit for your business: calls are essentially free, even international ones, once your broadband or mobile data plans are paid for. Want to know more about VoIP? Visit our review of the best VoIP providers in the UK. How we test business telephone (VoIP) systemsWe tested eight VoIP systems to evaluate them in terms of functionality, usability, security options, cost, and more so we can make the most useful recommendations to small UK-based businesses.Our rigorous testing process means these products have been scored and rated in seven main categories of investigation and 16 subcategories – in fact, we covered 78 areas of investigation in total. We then gave each category score a ‘relevance weighting' to ensure the product's final score perfectly reflects the needs of our Startups.co.uk readers.Our main testing categories for VoIP systems are:Customer Score: external customer opinion as to their satisfaction; the feedback and ratings given by customers who have used a particular VoIP product. Also, the market position and reputation a VoIP software holds.Cost: the pricing structure associated with the VoIP service, such as monthly subscription fees, call rates, and setup fees.Features: the functionalities and capabilities offered by the VoIP service, e.g. call forwarding, voicemail, call waiting, and caller ID.External Connections: the VoIP service's ability to connect and integrate with external systems or devices, including compatibility with existing phone systems and integration with mobile devices.Customer Support: the assistance and resources provided by the VoIP service provider to customers, such as technical support, documentation, and online resources.Security Options: the measures and features implemented by the VoIP service to ensure the confidentiality, integrity, and protection of voice communications and data.Scalability: the ability of the VoIP service to accommodate the growth and changing needs of an organization, such as the capacity to handle a growing number of users or support multiple locations.The Startups product testing process Next steps: comparing the best multi-line phone systemsFor us at Startups, the best multi-line phone system for small businesses is the VTech CM18245. It’s abundant in features, including auto attendant, customisable hold music, and DECT 6.0 technology to wirelessly connect all of your handsets seamlessly.It does everything you need a multi-line phone system to do, and all for an affordable, fair price compared to other systems like BT Versatility.Don’t get us wrong – the other providers on this list do offer great benefits, like Polycom VVX 250’s amazing sound quality and echo cancellation, and the AT&T TL88102’s four-party conferencing and long handset to deck range.The BT Versatility is perfect for scalability, with an expansion capability of up to four lines, but the cost is a real negative. And the AT&T 1070 is great for businesses requiring flexibility, with 16 expandable handsets and programming of up to 32-number speed dial options. But it still lacks enough features to be as good as the VTech CM18245.Regardless of our opinion, you should always compare multi-line phone system providers before signing on the dotted line. The last thing you want is to be stuck in a contract with a service that doesn’t fulfil the needs of your business, even if it is, generally speaking, a great product.This is where our custom-built comparison tool comes in. We've partnered with some of the best multi-line phone system suppliers to help you get the best service for your business.Simply provide us with a few basic details, and providers will be in touch with bespoke personalised quotes for you to compare, along with further details about why the service they offer would best suit the needs of your business. Multi-line phone system FAQs Are multiline and PBX phone systems the same thing? In short, no. Although both systems perform similar tasks, a PBX system receives calls through a centralised receiving area. Multi-line phone systems condense multiple phone lines into a single device, which is answered by an operator who transfers calls to the right employee or department. What is a multiline phone system called? Multiline phone systems often get confused with over phone systems, including PBX and VoIP. However, each system operates differently so always research the meaning behind the jargon, before purchasing a product. An easy way to break down multiline phone systems is – imagine a reception area at an office, that has a phone which receives all incoming calls. These calls are answered by a receptionist, who transfers them to the appropriate department. The reception phone can receive multiple calls at once, so customers are put on hold instead of cut off when they try and contact your business. How many phone lines do I need for my business? This depends entirely on the needs of your business. For example, if you are a small business with only two employees, but you receive a large volume of incoming customer calls, you’ll definitely be looking to set up a multiline phone system with either four or five+ lines. The great thing about multiline systems is that you can increase capacity by adding extra lines as your business grows. Startups.co.uk is reader-supported. If you make a purchase through the links on our site, we may earn a commission from the retailers of the products we have reviewed. This helps Startups.co.uk to provide free reviews for our readers. It has no additional cost to you, and never affects the editorial independence of our reviews. Share this post facebook twitter linkedin Written by: Ross Darragh Writer Ross has been writing for Startups since 2021, specialising in telephone systems, digital marketing, payroll, and sustainable business. He also runs the successful entrepreneur section of the website. Having graduated with a Masters in Journalism, Ross went on to write for Condé Nast Traveller and the NME, before moving in to the world of business journalism. Ross has been involved in startups from a young age, and has a keen eye for exciting, innovative new businesses. Follow him on his Twitter - @startupsross for helpful business tips.